Executive Assistant

Job Overview

We are seeking a highly positive, outgoing, sales driven, organized, proactive Executive Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and effective communication across departments. Your energetic approach and exceptional organizational skills will help drive productivity, streamline processes, and foster a professional environment. This position offers an exciting opportunity to be at the heart of our organization, supporting executive functions with enthusiasm and precision.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments for executives with attention to detail and efficiency.
• Prepare, review, and distribute correspondence, reports, presentations, and other documents using Microsoft Office Suite and productivity software.
• Handle multi-line phone systems with professionalism, providing excellent customer service and client communication.
• Organize files, maintain records, and perform data entry tasks with accuracy using spreadsheets and filing systems.
• Assist with office management duties including supply inventory, equipment maintenance, and front desk responsibilities such as greeting visitors and managing phone etiquette.
• Support personal assistant tasks such as travel arrangements, expense reporting via QuickBooks, and calendar management to optimize executives’ time.
• Facilitate effective communication within the team by coordinating internal meetings, preparing agendas, and taking detailed minutes.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities.
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), spreadsheets, data entry, and general computer literacy.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Exceptional phone communication skills with experience managing multi-line phone systems and demonstrating proper phone etiquette.
• Bilingual abilities are a plus to support diverse client interactions.
• Prior experience with customer service or front desk duties enhances your ability to connect professionally with clients and visitors.
• Familiarity with QuickBooks for expense tracking or financial documentation is advantageous.
• Demonstrated time management skills with the ability to prioritize tasks effectively while maintaining high productivity levels.

Join us as an Executive Assistant if you’re eager to bring energy, precision, and professionalism to a role that keeps our organization running smoothly!

Pay: $45.00 - $55.00 per hour

Expected hours: 30.0 per week

Benefits:

• Flexible schedule

People with a criminal record are encouraged to apply

Work Location: In person