Associate Executive Assistant

Overview:

Tek Wissen Group is a workforce management provider throughout the USA and many other countries in the world. The client is a San Francisco, California-based SaaS company that offers a data connectivity platform whose services include data onboarding, the transfer of offline data online for marketing purposes. The company has offices in the United States, Europe, Australia, and Asia.

Title: Associate Executive Assistant

Location: San Francisco, CA 94104

Duration: 5 Months

Work Type: Hybrid

Pay Rate: $ 40.63-50.05/ Hourly

Job Description

• As the Associate Executive Assistant to the CHRO, you will play a critical role in supporting the CHRO and Leadership Team.
• This is a fast-paced, high-growth organization where you will work on confidential and high-visibility projects.
• You will be responsible for managing complex calendaring, preparing and managing executive staff meetings, and managing the Board of Directors agenda and logistics.
• If you are a highly motivated, proactive, and service-oriented individual who thrives in a fast paced environment, this is the perfect opportunity for you.

What We Are Looking For?

• Highly skilled and experienced project manager seeking a challenging role as a superhero with multiple “superpowers.”
• Possessing exceptional project management expertise, including managing complex tasks such as board planning, earnings call planning, travel, and crisis management.
• A cultural fit for the organization, serving as a brand ambassador and leading by example.
• Proven experience in publicly traded companies or large organizations with a strong IQ/EQ, strong work ethic, attention to detail, charisma, quick smarts, intuition, and the ability to make quick decisions.
• Willing to go above and beyond to ensure success and exceed expectations.

Key Responsibilities:

• Enhances the CHRO work by providing general assistance and organizational support on a daily basis, including engagement with internal and external clients and facilitation of many areas of interdepartmental communication.
• Coordinates and maintains the CHRO calendar by organizing and arranging meetings, conferences, and video conferences; prioritizing functions and appointments, and ensuring that meetings, deadlines, presentations, and logistics are handled without incident.
• Prepares reports on the state of significant projects, meeting action item reports, and updates that keep the CHRO abreast of the status of projects, initiatives, and general operations at all times.
• Maintains and successfully manages the weekly, monthly, and long-term objectives of the scorecard, ensuring that required projects and follow-up activities are carried out.
• Eliminates obstacles and blockages that prevent the CHRO office and time from operating efficiently.
• Without CHRO involvement, proactively solves problems, manages resources, ensures tasks and assignments are completed, and meets project deadlines.
• Sets up and arranges senior staff meetings, departmental meetings, meetings with external clients, and events, including travel logistics, agenda preparation, presentations, and general flow, to guarantee each meeting’s success.
• Assumes the role of senior administrative leader, ensuring that other administrative support in all departments can coordinate and complete needed office and administrative responsibilities.
• This includes coordinating with leadership and support in all corporate divisions and ensuring timely reminders are sent out, as well as collecting and compiling deliverables as necessary.
• Plans and prepares for all CHRO meetings, both internally and externally, by developing or researching background information on meeting participants, gathering information pertinent to the subject matter, and ensuring the CHROis knowledgeable about the meeting agenda and related topics.
• Prepares reports by gathering and evaluating data pertaining to the organization and the CHRO responsibilities. Creates spreadsheets and charts, G-Suite presentations, visual representations and diagrams, and saves the CHROtime by reading, investigating, and distributing correspondence, composing letters and papers, gathering and analyzing data, and starting interactions.
• Prepares written replies to the CHRO communication, such as consumer inquiries, ideas, odd-form complaints, invitations, etc.; directs certain external correspondence to the relevant personnel and guarantees prompt resp…