Executive Assistant

Harvey Nash USA has been engaged to find a talented Executive Assistant, Experienced to support senior leadership within the Product and Health Plan Strategy organization of one of our enterprise healthcare clients. This is an excellent opportunity for an experienced executive assistant who is highly organized, self-sufficient, and comfortable supporting VP-level leaders in a fast-paced environment.

Job Title: Executive Assistant, Experienced

Location: Oakland, CA / El Dorado Hills, CA / Southern California- Hybrid

Duration: 3-month contract

Pay Rate: $20/hour on W2 with benefits

Benefits: Medical, dental, vision, and 401(k)

Please note: This position does not offer PTO or holiday pay.

Your Role

The Product and Health Plan Strategy team develops and implements strategies to promote brand awareness, reinforce the value of products and services, and support business growth.

The Temporary Executive Assistant, Experienced will provide personalized administrative and operational support to VP-level leaders, including the VP, Health Plan Product Development and VP, Product and Health Plan Strategy , as well as other leadership team members.

Day-to-Day Responsibilities

• Manage VP-level executive calendars , including scheduling meetings, coordinating logistics, and resolving scheduling conflicts.
• Coordinate domestic travel arrangements , including flights, hotels, transportation, and related logistics.
• Prepare, submit, and track expense reports in accordance with company policies.
• Organize meetings, events, and offsite activities, including room reservations, catering, agendas, and meeting materials.
• Support miscellaneous projects, including data gathering, presentation preparation, document management, and meeting follow-up .
• Prioritize competing requests and proactively anticipate executive and business needs.
• Respond with a strong sense of urgency while balancing multiple executive priorities.
• Exercise sound judgment when assessing priorities, escalating issues, resolving conflicts, and addressing time-sensitive matters.
• Monitor and coordinate action items to ensure timely completion.
• Take notes and minutes during select leadership and team meetings.
• Organize and run select team meetings.
• Manage information flow to ensure executives have timely and accurate information.
• Maintain confidential and sensitive information with discretion.
• Provide general administrative support as needed to ensure efficient day-to-day operations.
• Communicate professionally with executives, internal teams, and business stakeholders.

Must-Have Skills

• 3+ years of relevant Executive Assistant or administrative support experience.
• Previous experience supporting VP-level or senior executives is required.
• Strong verbal and written communication skills.
• Demonstrated ability to manage executive calendars and complex scheduling .
• Strong ability to prioritize competing demands and manage multiple requests simultaneously.
• Highly self-sufficient with the ability to independently resolve scheduling and administrative conflicts.
• Strong judgment, organization, follow-through, and attention to detail.
• Ability to work effectively in a fast-paced environment with changing priorities.
• Strong sense of urgency and ability to anticipate executive needs.
• Experience handling confidential and sensitive information.
• Proficiency with Microsoft Office 365 , including:
• Outlook
• PowerPoint
• Word
• Teams
• Experience with Concur for travel and/or expense management.
• Experience coordinating meetings, events, travel, expenses, and administrative logistics.

Nice-to-Have Skills

• Experience working in healthcare, health insurance, or another highly regulated industry .
• Experience supporting leadership within a healthcare payer or insurance organization.
• Ability to draft and manage professional executive-level email communications .
• Experience planning and hosting virtual or online team activities .
• Experience with UltiPro or other time-management/timekeeping software .
• Experience coordinating leadership meetings, offsites, and team events.
• Experience preparing executive presentations and meeting materials.

Top 3 Must-Have Hard Skills

1. 3+ years of relevant Executive Assistant experience
2. **Direct experience …