Executive Assistant

Executive Assistant

London (Hybrid)

6 month contract

£198.00 p/d

Business Area: Global Credit & Financing & Global COO for Equities, Credit & Financing

Overview

An exciting opportunity has arisen for a highly organised and proactive Executive Assistant to support senior leadership within a fast-paced global markets environment. This role will provide dedicated support to the Global COO for Equities, Credit & Financing, ensuring the effective management of priorities, communications, meetings and operational activities.

The successful candidate will play a key role in enabling senior leadership effectiveness, acting as a trusted partner and helping to drive efficiency across a demanding and dynamic business area. This position offers exposure to senior stakeholders across global markets and the opportunity to contribute to workflow improvement initiatives, including the practical use of AI-enabled tools.

Key Responsibilities

Executive Support & Time Management

• Manage complex and demanding diaries, calendars and inboxes.
• Prioritise competing demands and ensure focus on key business activities.
• Anticipate scheduling conflicts and proactively manage changes.

Meetings, Events & Leadership Support

• Coordinate leadership meetings, forums, events and business visits.
• Prepare agendas, meeting packs and supporting materials.
• Track actions and ensure timely completion of agreed deliverables.

Travel & Logistics

• Arrange domestic and international travel in line with company policies.
• Coordinate itineraries, accommodation, transportation and related requirements.
• Manage changes efficiently while maintaining a seamless travel experience.

Stakeholder Management & Communications

• Act as a professional point of contact for senior internal and external stakeholders.
• Facilitate effective communication and information flow across teams.
• Build strong working relationships across a global organisation.

Briefings & Documentation

• Prepare and quality-check presentations, briefing papers and decision materials.
• Compile information from multiple sources to support leadership decision-making.
• Maintain action trackers and ensure follow-up activities are completed.

Process Improvement & Innovation

• Support workflow enhancement initiatives.
• Leverage digital and AI-enabled tools to improve efficiency and collaboration.
• Identify opportunities to streamline administrative and operational processes.

Operational Excellence

• Manage sensitive and confidential information with the highest level of discretion.
• Ensure activities are completed accurately, professionally and within agreed timelines.
• Maintain strong attention to detail across all aspects of the role.

Skills & Experience Required

• Proven experience providing executive-level support within a fast-paced corporate environment.
• Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
• Strong judgement and problem-solving abilities, with a proactive and solutions-focused approach.
• Excellent written and verbal communication skills.
• Experience working with and influencing senior stakeholders.
• Strong attention to detail and commitment to delivering high-quality work.
• Demonstrated ability to work independently with minimal supervision.
• High degree of professionalism, integrity and discretion.
• Advanced knowledge of Microsoft Office applications, including Outlook, PowerPoint, Word and Excel.
• Experience preparing presentations, briefing papers, meeting packs and action trackers.
• Comfortable working with digital tools and new technologies.
• Interest in financial markets, front-office environments and emerging AI capabilities.