Executive Assistant

Executive Assistant – Executive Office / Academic Leadership

Location: New York, NY 100% onsite

Duration: 6-month contract, possible extension or contract to hire

Hours: Monday - Friday, 9 AM - 5 PM, Onsite with potential hybrid schedule depending on the needs of the School and approval from the ‘Report To

We are seeking an experienced Executive Assistant to provide high-level administrative, operational, and professional support to a distinguished University Professor and senior academic leader.

This role requires exceptional organization, communication, discretion, judgment, and attention to detail , along with the ability to independently manage complex schedules, events, travel, correspondence, and stakeholder relationships.

Key Responsibilities

• Manage a complex calendar , scheduling meetings, calls, presentations, and international engagements.
• Coordinate domestic and international travel, conferences, meetings, and events .
• Support media engagements, including TV/radio interviews, speaking appearances, presentations, and publications .
• Draft, research, edit, and proofread high-level correspondence and communications .
• Serve as a primary point of contact for senior internal and external stakeholders .
• Manage incoming inquiries and correspondence using independent judgment and discretion .
• Coordinate academic and professional projects and initiatives.
• Oversee daily office operations and identify opportunities for process improvement and efficiency .
• Work with university departments, international agencies, external partners, and other key stakeholders.
• Prepare, analyze, and reconcile travel and expense reports and support financial/administrative processes.
• Handle sensitive and confidential information with a high degree of professionalism.

Qualifications

• 3+ years of Executive Assistant or senior administrative support experience .
• Experience supporting a senior executive, academic leader, professor, public figure, or other high-level professional .
• Strong experience with complex calendar management, travel coordination, events, and executive communications .
• Excellent written and verbal communication skills.
• Strong project management, organizational, and problem-solving abilities.
• Demonstrated ability to work independently, prioritize competing demands, and exercise sound judgment .
• Strong proficiency with Microsoft Office/Google Workspace, email, calendars, and virtual meeting platforms .
• Experience in higher education, research, nonprofit, government, international organizations, or executive offices is a plus.