Executive Assistant to Founder – LoVoi Fine Jewelry Brand

About LoVoi

LoVoi is an exclusive fine jewelry house in an exciting pre-launch phase, building the foundation for a modern luxury brand with global ambitions. The house is built on exquisite craftsmanship, a colored-stone-led design language, and the highest standards of quality, discretion, and sophistication. Manufacturing takes place in our in-house Los Angeles workshop.

This is a confidential, pre-launch environment. All work is governed by a non-disclosure agreement, and the ability to hold sensitive brand, design, and client information in complete confidence is fundamental to the role.

The Role

We are seeking a highly organized, proactive Executive Assistant to support LoVoi’s Founder & CEO. This is a hands-on role at the center of a growing luxury house: you will keep the Founder’s day running smoothly, coordinate with vendors and partners, manage office operations, and ensure every detail is executed flawlessly and on time.

The person who succeeds here is reliable, discreet, and resourceful — someone who follows through without being chased, communicates clearly, and takes pride in well-run logistics. You enjoy being the dependable backbone that lets a founder focus on the work only they can do. If you are looking for a place to prove yourself and grow, this is it.

Details:

Location

Los Angeles, CA

Work Format

On-site

Hours

Full-time. Occasional work outside standard hours; overtime paid per California law.

Reports To

Founder & CEO

Classification

Non-exempt (overtime-eligible)

Compensation

$60,000 – $65,000 to start, depending on experience; reviewed at 90 days

Growth & Compensation

This role is built with real upside. We are a small, fast-moving house, and we are looking for someone we can invest in for the long term. Compensation and responsibilities are reviewed at the close of an initial 90-day period. For an exceptional performer, this position can expand in scope and pay into a strategic right-hand role as the company grows. We mean that — the right person grows with us.

Key Responsibilities

Executive Support

– Manage complex calendars, appointments, and scheduling with precision across competing priorities.

– Coordinate domestic and international travel arrangements end to end.

– Organize meetings, prepare agendas, and track follow-up action items to completion.

– Screen and prioritize incoming communications, surfacing what needs the Founder’s attention.

– Maintain confidential information with absolute discretion.

– Anticipate routine needs and prepare for them ahead of time.

Coordination & Operations

– Coordinate scheduling, materials, and follow-up with vendors, manufacturers, contractors, and consultants.– Track ongoing project timelines and deadlines, and keep the Founder informed of status and bottlenecks.– Maintain project and task systems (Notion, Monday.com, Asana, or similar) and provide regular updates.

Client & Brand Logistics

– Prepare materials and logistics for client meetings, appointments, and brand presentations.

– Arrange travel and on-the-ground logistics for the Founder’s client visits.

– Handle ad-hoc brand operational needs as they arise.

Office & Administrative

– Handle mail, packages, and incoming and outgoing correspondence.

– Keep the office clean, organized, and professional, and manage supplies and inventory.

– Perform operational tasks as needed to support the business.

Required Qualifications

– 3+ years supporting executives, founders, entrepreneurs, or high-net-worth individuals.

– Exceptional organization, multitasking, and time management; you keep quality high under competing demands.– Strong written and verbal communication.

– Proven discretion and a high standard of professionalism.

– Proficiency with Google Workspace, Microsoft Office, and a project tool such as Notion, Monday.com, or Asana.

– Reliable follow-through and a solution-oriented mindset.

– Comfort with flexible scheduling and occasional travel to support client meetings and business needs.

Preferred Qualifications

– Experience in luxury, fashion, jewelry, hospitality, or startup environments.

– Familiarity with e-commerce, retail operations, or product launches.

– Experience managing international communications or travel.

– Track record in lean teams or fast-paced startups.

**All interested parties, please subumit your application through indeed. Do NOT call or email us, if we are i…