Executive Administrative Assistant

Job Title: Executive Administrative Assistant Advanced (>6 years)

Location: New York, NY 10017 (Onsite)

Duration: Contract - 5+ months with possible extension

Job Description

We are seeking an Executive Administrative Assistant to support senior-level executives and investment bankers. The ideal candidate will have strong experience in busy calendar management, complex travel coordination, expense processing, and executive communications, and a proven ability to operate proactively, maintain confidentiality, and deliver accurate, timely administrative support.

Responsibilities:

• Provide high-level administrative support to multiple C-suite executives and senior bankers.
• Manage complex, high-volume calendars and schedule meetings across time zones.
• Arrange end-to-end domestic and international travel, including itineraries, visas, and logistics.
• Process expense reports with accuracy and policy compliance.
• Answer and triage Zoom calls and coordinate virtual and in-person meetings.
• Draft, format, and proofread documents and correspondence using word processing tools.
• Support data entry, event planning, and project coordination as assigned.

Required Skills & Qualifications:

• Advanced proficiency in Microsoft Word, Outlook, Excel, and Zoom.
• Demonstrated experience managing complex executive calendars and high-volume scheduling.
• Concur
• Calendaring
• Travel and Expense Management
• Proven ability to coordinate domestic and international travel end to end.
• Strong attention to detail with accurate expense management and data entry.
• Discretion and trustworthiness handling confidential information.
• Excellent organization and communication skills with a team-focused approach.
• 6+ years of experience supporting senior executives in fast-paced environments.