Transaction Coordinator / Executive Assistant

Job Summary

Lifetime Realty & Investments is seeking an experienced Transaction Coordinator / Executive Assistant to support our growing real estate brokerage in Orange County. This role is responsible for managing real estate transactions from contract to closing while also providing executive and administrative support to company leadership.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced real estate environment. You will work closely with agents, clients, escrow officers, lenders, title companies, and management to ensure smooth and compliant transactions while assisting with day-to-day office operations.

We are open to hiring this position as either an Independent Contractor (1099) or a W-2 Hourly Employee, depending on the candidate’s experience, qualifications, availability, and preferred working arrangement.

Key Responsibilities

• Coordinate residential and commercial real estate transactions from contract to closing
• Manage timelines, contingencies, deadlines, and compliance requirements
• Communicate with agents, clients, escrow, title, lenders, and vendors
• Prepare, review, and organize transaction documentation
• Provide executive assistant support including scheduling, calendar management, and administrative tasks
• Maintain transaction management systems, CRM databases, and office records
• Assist with office projects, meetings, and company initiatives
• Ensure files are complete and compliant with brokerage requirements

Required Qualifications

• Minimum 3 years of Transaction Coordinator experience required
• California Real Estate License preferred
• Strong knowledge of California real estate contracts, disclosures, and transaction processes
• Experience using ZipForms, MLS systems, DocuSign, and transaction management software
• Proficient with Microsoft Excel, Google Workspace, and CRM platforms
• Exceptional organizational and time-management skills
• Ability to manage multiple transactions and deadlines simultaneously
• Strong attention to detail and commitment to accuracy
• Excellent verbal and written communication skills
• Self-motivated, dependable, and able to work independently
• Positive attitude, professional demeanor, and team-oriented mindset
• Strong problem-solving skills and willingness to learn

Ideal Candidate

The ideal candidate is someone who takes ownership of their work, thrives on organization, enjoys supporting agents and leadership, and brings a positive, can-do attitude to the office every day. You are highly detail-oriented, proactive rather than reactive, and take pride in keeping transactions moving smoothly from contract to closing.

Compensation

• Hourly pay based on experience
• Transaction bonuses and commission opportunities
• Part-time or full-time available
• W-2 Employee or 1099 Independent Contractor options available

Join a growing brokerage focused on helping agents and clients build generational wealth through residential, commercial, and investment real estate.

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person