Executive Assistant (Contract)

Company Description

OUR STORY:

Equinox Group is a high growth collective of the world’s most influential, experiential, and differentiated lifestyle brands. We restlessly seek what is next for maximizing life - and boldly grow the lifestyle brands and experiences that define it. In addition to Equinox, our other brands, SoulCycle and Equinox Hotels are all recognized for inspiring and motivating members and employees to maximize life. Our portfolio of brands is recognized globally with locations within every major city across the United States in addition to London, Toronto, and Vancouver.

OUR CODE:

We are passionate about high performance living and we practice what we preach – investing time in our own health and fitness. We believe that everyone has untapped potential within them and it takes a disruptive approach to unleash it. We dream big and don’t settle for the status quo. We sweat the details. We never accept less than 110% to help each other deliver the Equinox experience and enable our members to get great results. We are obsessed with what’s new, what’s now, what’s next. Never following, always leading, and living ahead of the moment in fashion, culture, and consumer behavior. We aren’t just a company; we’re a community vested in each other’s success. We value humility and a team approach at every level of the company.

If you are a high performing individual who is passionate about winning and inspiring others then we are excited to discuss career opportunities with you

Job Description

We are seeking a highly skilled and proactive Executive Assistant to support the 4 executives. This role demands a sense of urgency, strong problem-solving abilities, and the agility to adapt to changing needs in a fast-paced environment. The ideal candidate will be an expert in calendar and travel management, demonstrate sound judgment, and embody a positive, can-do spirit. The ability to anticipate needs, take ownership of projects, and manage competing priorities is essential. The successful candidate will also be highly responsive, providing quick and efficient support while maintaining exceptional attention to detail.

This role sits onsite at our HQ located in Hudson Yards 4 days per week, Monday - Thursday.

Key Responsibilities:

• Manage complex executive calendars with precision, balancing competing priorities and scheduling high‑level internal and external meetings.
• Serve as the primary liaison between the executives and internal teams, board members, and external stakeholders.
• Coordinate comprehensive domestic and international travel arrangements, including detailed itineraries and expense management.
• Draft, edit, and manage correspondence, presentations, and reports on behalf executive.
• Maintain project plans, track progress, and collaborate with cross‑functional teams to ensure alignment and successful execution.
• Identify opportunities to streamline workflows and implement innovative solutions that enhance efficiency and organizational impact.
• Support the planning and execution of board meetings and executive team meetings, including preparing agendas, presentations, and briefing materials.
• Coordinate the development and distribution of materials for Board of Directors and executive leadership meetings.
• Assist with special projects, conduct research, and follow up on action items to ensure companywide initiatives remain on track.
• Handle sensitive information related to company operations, workforce, and financial matters with absolute discretion.

Skills:

• Proven experience supporting C‑suite executives or multiple senior leaders within a matrixed organization.
• Exceptional organizational and time‑management skills, with the ability to manage multiple priorities in a fast‑paced environment.
• Strong analytical, problem‑solving, and critical‑thinking abilities.
• Outstanding written and verbal communication skills.
• Excellent Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern collaboration tools.
• Demonstrated ability to handle confidential information with integrity.
• Sound judgment and a proactive, solutions‑oriented mindset.
• Ability to handle ambiguity and adapt to rapidly changing priorities.

Key Competencies:

• Strong emotional intelligence and strategic thinking, with the ability to anticipate needs and challenges.
• High degree of discretion, adaptability, and professionalism.
• Collabo…