Executive Assistant – Boutique Law Firm

MJ Trust Law is growing, and we are hiring!

We are looking for a reliable, highly organized, proactive, and bilingual Executive Assistant to join our growing boutique law firm.

This is a primarily administrative and client-service role supporting the attorney and the day-to-day operations of the firm. The ideal candidate is organized, detail-oriented, professional, and able to take initiative and work independently.

Key Responsibilities

• Manage the attorney’s calendar, appointments, and meetings.
• Coordinate client consultations, confirmations, cancellations, and follow-ups.
• Provide warm and professional client service by phone, email, WhatsApp, and in person.
• Draft and send emails, letters, quotations, and other client communications.
• Maintain organized client records, documents, and follow-up tasks.
• Track deadlines and outstanding items.
• Assist with general administrative and office operations.
• Use and maintain workflows in Google Workspace, Notion, Calendly, and other firm systems.
• Follow established firm processes, workflows, and procedures consistently.
• Handle confidential information with discretion.
• Identify opportunities to improve organization and efficiency.

What We’re Looking For

• Fluent in English and Spanish — required
• Excellent organizational and follow-up skills — required
• Reliable, proactive, and detail-oriented.
• Professional and personable with clients.
• Able to work independently and manage multiple priorities.
• Comfortable following established processes and workflows consistently, with attention to detail.
• Comfortable learning new technology and systems.
• Legal experience is a plus, but not required.
• Reliable transportation and internet connection.
• Immediate availability strongly preferred.

How to Apply

If you are organized, bilingual, dependable, and interested in growing with a boutique law firm, we’d love to hear from you.

Please email your resume and a short introduction to [email protected].

Pay: $20.00 - $26.00 per hour

Expected hours: 40.0 per week

Work Location: Hybrid remote in Chula Vista, CA 91910