Executive Assistant

This is a high-trust, high-visibility position working directly alongside the founder and CEO. You’ll be the go-to person who keeps everything running smoothly, both for the CEO and for the office. If you love being organized, staying ahead of problems, and being the person people rely on, this role is for you.

About 70% of your time will be spent supporting the CEO directly, so genuine enthusiasm for an EA/personal assistant role is essential.

What You’ll Do

Executive Assistance (~30%)

• Manage the CEO’s calendar, inbox, and scheduling with investors, partners, and stakeholders
• Prepare meeting agendas and materials, and track follow-up action items
• Represent the CEO professionally in external communications

Personal Logistics (~30%)

• Own the CEO’s personal logistics, including appointments, travel, and errands
• Handle personal finance and tax paperwork

Office Operations (~30%)

• Keep the San Francisco office running smoothly: snacks, supplies, and catering
• Plan and run weekly team events

Special Projects (~10%)

• Jump in on ad-hoc projects for the leadership team as needs arise

What You Bring

Must-haves

• Based in San Francisco and able to work on-site 5 days a week
• 0-2 years of experience as an executive or personal assistant, ideally supporting a CEO or founder at a Series A-D startup
• Experience in a startup or high-growth environment (under 150 employees)
• Expert-level calendar and inbox management (Google Workspace or similar)
• A clear, concise, and confident communicator, both written and verbal
• Proactive and highly organized: you anticipate needs and let nothing slip through the cracks
• A basic understanding of AI tools

Nice-to-haves

• Experience managing personal logistics for an executive (errands, personal travel, household admin)
• Familiarity with expense reporting, invoicing, and basic financial admin

Tech stack: Google Workspace, Slack, Notion