Office Manager and Executive Assistant

Executive Assistant & Office Manager

**G Mason Group New York City Full-time, On-site**

About G Mason Group

G Mason Group is a family-owned consumer products company based in New York City.

About the Role

We’re looking for a proactive, highly organized Executive Assistant & Office Manager to support our leadership team and keep our office running smoothly.

This role is central to the daily rhythm of G Mason Group. You’ll manage executive schedules, coordinate travel, support the team, and take ownership of the details that make an office productive and welcoming. The right person anticipates needs, follows through, and is equally comfortable coordinating an important meeting and making sure a package ships on time.

As part of a growing, family-owned business, you should enjoy working closely with others, adapting to changing priorities, and taking a hands-on approach.

What You’ll Do

Provide dependable executive support

• Manage executive calendars, prioritize requests, and coordinate meetings to keep leadership organized and prepared.
• Handle sensitive business and personal information with sound judgment and discretion.
• Prepare meeting materials, track follow-up items, and help ensure deadlines and commitments are met.
• Communicate clearly and professionally with team members, vendors, customers, and business partners.
• Arrange domestic travel, including flights, accommodations, transportation, and detailed itineraries.

Own day-to-day office operations

• Keep the office organized, well stocked, and ready for the workday.
• Order and track office supplies, manage deliveries, and coordinate office service providers.
• Receive, unpack, organize, and ship packages, including product samples and business materials.
• Coordinate supply pickups, office errands, and other practical needs as they arise.
• Welcome visitors and prepare meeting spaces to reflect the care and attention behind the G Mason Group brand.

Support the G Mason Group team

• Help onboard new employees by coordinating workspaces, supplies, equipment, and essential resources.
• Provide administrative support across the business, including customer service inquiries and routing requests to the appropriate team member.
• Help coordinate team meetings, office activities, and company events.
• Identify ways to improve daily processes and take initiative to put practical solutions in place.
• Contribute to a respectful, collaborative workplace where people can do their best work.

What You’ll Bring

• Experience in executive support, office management, or a similar administrative role.
• Excellent organizational skills and the ability to manage competing priorities with accuracy and follow-through.
• Strong written and verbal communication skills and a professional, approachable manner.
• A proactive mindset: you notice what needs to be done, ask thoughtful questions, and take ownership.
• Flexibility and composure when schedules change or unexpected needs arise.
• Proficiency in Microsoft Office and calendar, scheduling, and communication tools.
• Sound judgment, integrity, and the ability to handle confidential information.
• A willingness to support both executive priorities and hands-on office tasks.
• Availability to work full-time, on-site in New York City.

What Success Looks Like

Leadership is prepared and supported, the office runs efficiently, and the team knows it can count on you. You bring structure to busy days, keep details from falling through the cracks, and represent G Mason Group with warmth, professionalism, and care.