Executive Assistant

Overview

Alfredo Paredes Studio is seeking a highly organized, polished, proactive, and resourceful Executive Assistant / Studio Coordinator to support the leadership and daily operations of a growing New York-based design studio.

This is a highly visible position working closely with the Founder and Managing Partner, clients, architects, designers, vendors, consultants, and business partners. The ideal candidate understands the pace and discretion required in a creative environment and is equally comfortable managing a complex calendar, coordinating travel, preparing for client meetings, following up on priorities, and helping keep the studio operating seamlessly.

The successful candidate will be an exceptional communicator, highly detail-oriented, naturally anticipatory, and comfortable working in a fast-moving environment where priorities can change quickly.

KEY RESPONSIBILITIES

Executive Support

• Manage the calendar and scheduling
• Coordinate meetings and appointments
• Organize travel and itineraries
• Prepare meeting materials
• Take notes and track follow-ups
• Handle routine correspondence and emails
• Maintain contact lists and files

Studio Support

• Coordinate internal meetings
• Help organize presentations and client materials
• Maintain Dropbox/Google Drive/project folders
• Assist with sample and material organization
• Help coordinate deliveries, couriers, and vendors
• Assist with showroom/studio organization
• Support photoshoots, events, and client meetings
• Overall office maintenance and supplies

Client & Vendor Communication

• Schedule client and vendor calls
• Send follow-up emails
• Coordinate appointments with showrooms and vendors
• Maintain vendor contact information
• Help track outstanding requests

Personal/Founder Support

• Personal appointments
• Restaurant reservations
• Travel arrangements
• Gifts
• Occasional errands

Skills

• 2+ years of experience as an Executive Assistant, Personal Assistant, Studio Coordinator, or similar support role.
• Experience within interior design, architecture, luxury, fashion, hospitality, real estate, art, or another highly creative environment strongly preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to anticipate needs rather than simply react to requests.
• Professional, polished, warm, and confident personality.
• Ability to communicate comfortably with high-level clients and business partners.
• Strong discretion and judgment when handling confidential information.
• Comfortable managing multiple priorities under pressure.
• Excellent knowledge of Microsoft Office / Google Workspace and calendar management systems.

Join us as an Executive Assistant and be a key player in creating an organized, efficient workplace where your skills make a real impact. We value proactive professionals who are eager to support our leadership team with enthusiasm and precision.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person