Executive Assistant to CEO (Part-Time)

Who We Are Hallow is on a mission to help people pray. We’re the No. 1 prayer app in the world, with more than 1 billion prayers prayed across 150+ countries. We’re building a product that is authentically Christian and Catholic, while at the same time a resource for anyone looking to grow deeper in a relationship with God. We believe that people are hungry for peace, and that there is no surer way to find it than by learning to sit in silence with Christ: “Come to me, all you that are weary and are carrying heavy burdens, and I will give you rest” (Mt 11:28).

Our goal is to build something truly great. Something that combines the beauty of the Church’s spirituality with world-class product and content execution. And we need a world-class team to make it happen.

We launched the app in December 2018 and have been blown away with the incredible growth & traction. Hallow has been downloaded more than 30 million times with over 250,000 5-star reviews. We’re blessed to be backed by some of the best mission-driven investors in the world and are excited to build out the team to help a lot more folks grow closer to God.

We are a startup. We move quickly. We are small but we take big swings. Each person is responsible for making an impact. It is hard—but deeply meaningful—work. We’d be honored & humbled if you’d consider joining us.

TL;DR We’re looking for a part-time Executive Assistant to Alex, our CEO and co-founder, to run the logistics around his calendar, inbox, and travel. This is a part-time role, ranging between 10-20 hours a week.

What You’ll Do

• Own the calendar: You’ll manage Alex’s calendar day to day - scheduling, rescheduling, and blocking time so his week lines up with his priorities. You’ll triage incoming meeting requests, protect focus time, and make sure nothing double-books or inadvertently gets dropped. You’ll also keep an eye on the long-range calendar, making sure board meetings and other critical commitments are set well ahead and stay protected.
• Triage the inbox: You’ll work through Alex’s inbox - flagging what’s time-sensitive, pulling out the scheduling and travel requests buried in it, and surfacing what needs a response first.
• Keep the recurring meetings running: You’ll set up and maintain the recurring meetings Alex sits in - leadership cadences, company-wide sessions, and standing 1:1s - keeping invite lists current and moving things when the week shifts.
• Book travel and build the itinerary: You’ll manage all domestic and international travel for the CEO, building detailed itineraries that allow him to move between meetings, events, speaking engagements, recordings, and partner visits. You’ll ensure every detail is accounted for before he leaves, from ground transport to a backup plan when a flight slips. As needed, you’ll also help support the travel needs of the executive leadership team.
• Possible Flex into People Operations: For someone who has full-time capacity, this role may have the potential to flex into supporting people operations, working with Hallow’s People team.

What You’ll Love

• Mission: This work is incredibly humbling. Every day we hear amazing stories and we get the pleasure of working on something that’s impacting lives. One of our favorite user quotes: “I hate quoting an old, overused cliche, but I’ve been very lost. And I think for the first time in a while I may be found.”
• Ownership: You’ll own how the CEO’s time gets spent, which shapes what the whole company moves on. The calendar and the travel are yours to manage and maintain - you’ll work directly with Alex and our Chief of Staff every week.
• Growth: From day 1, you’ll be a part of the startup journey. You’ll see how a fast-growing company runs from one of the closest seats to the CEO, working alongside our Chief of Staff and leadership team. In time, you may also pick up some light calendar and travel support for other members of our leadership team.
• Flexibility: HQ is in Chicago and we would love to have as many team members there as possible, but we are completely flexible on location within the United States.
• Comp: We will pay competitive market rates for this hourly, part-time position.

What We’re Looking For

• Passion: First and foremost, we’re looking for someone excited and passionate about our mission. It makes it a lot more fun to actually care about what you’re working on! :)
• Drive: You work quickly and are always willing to jump…