Executive Assistant

Company Description PID FLOORS is a family-founded, family-run wood flooring company established in New York City in 1989 by immigrants from Ukraine. Built on a philosophy of hard work, craftsmanship, and genuine personal service, the company has grown over three generations while maintaining a strong commitment to quality and client care. PID FLOORS is recognized globally as one of the most respected wood flooring companies, serving discerning residential and commercial clients. The company has completed custom projects for internationally renowned brands such as Louis Vuitton, Tiffany & Co., Hermès, Dior, and many others, as well as leading designers and architects. PID FLOORS operates a flagship showroom in Manhattan, additional showrooms in Florida, Boston, Dallas, and Indiana, and warehouses and workshop spaces in Brooklyn and New Jersey.

Role Description This is a full-time, on-site Executive Assistant role based in New York, NY. The Executive Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and organizing internal and external appointments. Daily responsibilities include preparing correspondence and presentations, maintaining records and files, processing expense reports, and assisting with project coordination and follow-up. The role also involves screening and prioritizing communications, drafting emails and meeting notes, and liaising with internal teams, clients, and external partners in a professional and service-oriented manner. The Executive Assistant will help ensure that leadership is well-prepared for meetings and deadlines, and will support operational efficiency in a fast-paced, client-focused environment.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and travel arrangements.
• Hands-on experience with Administrative Assistance tasks such as document preparation, filing, data entry, and office coordination.
• Proficiency in preparing, tracking, and reconciling Expense Reports with attention to accuracy and timeliness.
• Excellent written and verbal Communication skills, with the ability to interact professionally with executives, team members, and clients.
• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and ability to quickly learn new systems.
• Strong organizational and time-management abilities, with a track record of handling multiple priorities and maintaining confidentiality.
• Prior experience supporting executives or senior leaders, preferably in a design, architecture, luxury, or high-end consumer goods environment, is a plus.
• High school diploma required; associate or bachelor’s degree in Business, Communications, or a related field is preferred.