Executive Secretary and Administrative Assistant

Executive Administrative Assistant

Location: Albany, NY (In-Office)

About the Role

We are looking for a motivated and organized Executive Administrative Assistant to support a busy textile designer in a creative office and retail environment. This position is ideal for a recent graduate with a background in Art, Fashion, or Design who is eager to gain hands-on experience in the textile industry.

The ideal candidate is detail-oriented, resourceful, and able to adapt to a fast-paced work environment. They should enjoy interacting with people, handling a variety of responsibilities, and keeping daily operations running smoothly.

Key Responsibilities

• Provide administrative support for daily office operations.
• Manage phone calls, emails, appointments, and scheduling.
• Welcome clients and guests in a warm and professional manner.
• Maintain organized files, records, and office systems.
• Assist with showroom and store operations as needed.
• Coordinate meetings and help manage changing priorities.
• Support special projects and day-to-day business needs.
• Handle confidential information with professionalism and discretion.

Qualifications

• Recent graduate from an Art, Fashion, Design, or related program preferred.
• Portfolio showcasing creative work or relevant projects is required.
• Interest or educational background in fashion.
• Prior office, administrative, retail, or customer service experience preferred.
• Strong phone etiquette and communication skills.
• Exceptional organizational and multitasking abilities.
• Ability to think quickly and solve problems independently.
• Professional presentation and a positive attitude.
• Comfortable working in a fast-paced environment and adapting to changing priorities.

What We’re Looking For

• Someone who is highly organized and detail-oriented.
• A smart, resourceful individual who can confidently handle different situations.
• A team player with excellent interpersonal skills.
• A candidate who is passionate about fashion and eager to learn.
• Someone who takes pride in creating a welcoming and professional environment.

Application Requirements

• Resume
• Portfolio
• Brief cover letter explaining your interest in textile/fashion and administrative support.

Pay: $16.00 - $19.00 per hour

Work Location: In person