Executive Assistant to the CEO

About The Role We’re hiring an Executive Assistant who will work side-by-side with our CEO every day. You’ll own his calendar, manage his inbox, run his travel, and act as the operational backbone that lets him focus on the highest-leverage parts of running the company.

This role is designed for someone with high intellect, strong curiosity, and technical fluency who wants a front-row seat to how a venture-backed robotics company is built. You’ll ramp quickly, develop deep context on the CEO’s daily operations, and become a trusted partner in keeping the CEO organized, prepared, and productive.

We’re open to candidates with prior EA experience as well as recent graduates who demonstrate strong judgment, professionalism, and a bias toward action.

This is a full-time, in-person role supporting our CEO and team at Multiply Labs’ San Francisco headquarters.

Responsibilities Own the CEO’s Time and Attention (End-to-End)

• Serve as the primary operator for all scheduling and calendar management—business and personal
• Proactively structure the CEO’s day, week, and travel to align with top company priorities
• Protect focus time aggressively and ensure seamless transitions between commitments
• Coordinate personal obligations (appointments, calls, errands, etc.) with the same rigor as business meetings
• Anticipate conflicts, bottlenecks, and inefficiencies before they happen

Run the CEO’s Inbox and Commitments

• Triage and prioritize a high-volume inbox with speed and judgment
• Draft clear, precise internal and external communications on behalf of the CEO
• Track all commitments and ensure every follow-up is completed without exception
• Maintain tight control over open loops across business and personal contexts

Execute at a High Tempo, Across Contexts

• Keep the CEO fully on track throughout the day—meetings, decisions, follow-ups, transitions
• Operate with urgency, accuracy, and calm under pressure in constantly shifting conditions
• Solve problems independently and escalate only when necessary

Coordinate High-Stakes Interactions

• Schedule and coordinate with board members, investors, leadership team executives, and external partners
• Support meeting preparation, agendas, logistics, and follow-through
• Ensure executive interactions are frictionless, timely, and well-prepared

Travel & Logistics (Business + Personal)

• Own end-to-end planning for complex domestic and international travel
• Build detailed itineraries and handle last-minute changes without disruption
• Ensure all logistics—business and personal—are executed flawlessly

Office & Operational Support (10-20%)

• Help ensure the office runs smoothly on a day-to-day basis
• Answer the front door and greet visitors and guests
• Manage supplies, kitchen stock, and vendor coordination
• Help onboard new team members with tools and administrative support
• Handle facilities requests and small operational issues from employees
• Support a well-organized, efficient, and high-functioning work environment

This role reports to the VP of Business Operations and People and works closely with the Interim Chief of Staff.

Experience We are looking for a rare combination of judgment, execution speed, and reliability.

• 1-3 years experience (elite recent graduates encouraged to apply)
• Extremely organized with near-obsessive attention to detail
• Fast thinker who can operate in ambiguity and autonomy
• High judgment—knows what matters and what doesn’t
• Tech-native and quick to learn new tools and systems
• Exceptional written communication: crisp, structured, and precise
• Calm, steady, and reliable under pressure and shifting priorities
• Strong internal drive—you take ownership without being asked
• Comfortable working in a high-expectation, high-trust environment

What Success Looks Like

• The CEO’s calendar is tightly optimized around company priorities and never a source of distraction
• Inbox and commitments are fully controlled, with no dropped threads
• Personal and professional obligations are seamlessly integrated and executed
• The CEO consistently operates with clarity, focus, and minimal operational friction
• Projects and tasks are executed smoothly with minimal oversight or need for escalation
• Stakeholders experience fast, precise, and reliable communication at all times

Why This Role

• Direct, daily proximity to the CEO and executive decision-making
• Accele…