Executive Assistant to Chief Executive Officer

Executive Assistant & Payroll Operations Coordinator

Location: 250 Park Avenue, New York, NY 10016

Compensation: $65 per hour ($135,200 annually) Plus EOY Bonus of Up to $10,000

Schedule: Four days per week

Work Arrangement: Primarily in-office during the first 90 days , with the opportunity to transition to 100% remote work thereafter

Schedule Options

Option 1

Sunday: 8:00 AM – 12:00 PM

Monday: 8:00 AM – 8:00 PM

Tuesday: 8:00 AM – 8:00 PM

Wednesday: 8:00 AM – 8:00 PM

Option 2

Wednesday: 8:00 AM – 8:00 PM

Thursday: 8:00 AM – 8:00 PM

Friday: 8:00 AM – 8:00 PM

Saturday: 8:00 AM – 12:00 PM

Job Description

Haraka Headhunters is seeking a highly organized, resourceful, discreet, and tech-savvy Executive Assistant & Payroll Operations Coordinator to work directly with the Founder & CEO of our legal staffing agency.

This is a unique role for someone who enjoys wearing multiple hats . The ideal candidate will be equally comfortable working with payroll spreadsheets, coordinating recruiting activities, managing a calendar, assisting with social media initiatives, organizing business operations, and handling personal administrative matters for the CEO.

Haraka Headhunters specializes in recruiting legal professionals, particularly attorneys, for law firms. Accordingly, an interest in law, legal staffing, recruiting, business operations, technology, and social media is highly desirable.

The successful candidate should be someone who sees a problem and thinks, “I can figure that out”

Payroll & Financial Administration

• Assist with the preparation, review, and administration of company payroll.
• Utilize ADP for payroll processing and related payroll administration.
• Assist with preparation and organization of expense reports.
• Assist with tax-filing preparation by organizing financial documents and information for the company’s tax professionals.
• Assist with setting up and maintaining automatic payments for approved business and personal expenses.
• Coordinate with accountants, bookkeepers, payroll providers, and other professional service providers as needed.

Executive & Business Operations

• Manage the CEO’s calendar, appointments, meetings, reminders, and scheduling priorities.
• Coordinate business and personal appointments, including medical and dental appointments.
• Arrange travel, transportation, accommodations, itineraries, and other travel logistics.
• Assist with scheduling and coordinating
• Handle confidential and sensitive information with a high degree of discretion.
• Assist with purchasing and ordering merchandise, supplies, gifts, promotional materials, and other items for both the company and the CEO personally.

Recruiting & Legal Staffing Support

• Assist with recruiting lawyers and other legal professionals for law firm clients.
• Utilize LinkedIn Recruiter to identify, research, contact, and organize prospective candidates.
• Assist with recruiting-related research and administrative projects.
• Communicate professionally with attorneys, law firms, candidates, vendors, and other business contacts.
• Social Media, Marketing & AI Content
• Assist with management of the company’s Instagram and other social media platforms.
• Assist with recruiting AI cartoonists, illustrators, graphic designers, and other creative professionals to develop original social media content.
• Develop an interest and working knowledge of Google Ads, paid social media advertising, algorithms, audience targeting, and digital marketing.
• Assist with researching and testing strategies for growing the company’s online presence.

Personal Executive Assistance

This position will also provide confidential personal administrative support to the CEO, including:

• Paying and organizing parking tickets and other personal administrative obligations.
• Scheduling doctors, dentists, hair, makeup, and other personal appointments.
• Coordinating personal travel arrangements.
• Researching and hiring household service providers, including cleaning professionals and vegan chefs.
• Ordering personal merchandise and other approved purchases.
• Coordinating personal appointments, errands, and administrative matters.
• Researching vendors and service providers and managing scheduling and follow-up.
• Assisting with other personal and professional matters that help the CEO operate efficiently.

Technology & Software

The ideal candidate should …