Executive Assistant

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

We are seeking an exceptional Executive Assistant to provide trusted, proactive and highly organised support to the SVP, Global Partnerships and the SVP, Rights and Commercial Development, EMEA.

This is a high-impact role at the centre of a fast-paced, commercially focused environment. The successful candidate will manage complex executive priorities, anticipate needs, protect confidentiality and ensure both leaders are able to operate effectively across internal teams, business partners and senior stakeholders.

The role requires excellent judgement, calmness under pressure and the ability to build strong relationships at all levels. You will be comfortable moving between strategic priorities and detailed execution, while maintaining a high standard of accuracy, discretion and professionalism.

Key Responsibilities and Accountabilities

Executive support and prioritisation

• Manage complex, often competing calendars across multiple time zones, ensuring the executives’ time is aligned to strategic priorities.
• Act as a trusted gatekeeper and first point of contact, using sound judgement to assess urgency, relevance and appropriate access.
• Prepare daily and weekly schedules, briefing materials, meeting packs and concise summaries to support effective decision-making.
• Anticipate upcoming requirements, identify conflicts and proactively resolve issues before they affect the executives or wider team.
• Coordinate preparation for leadership meetings, business reviews, partner meetings, conferences and other high-profile engagements.
• Track actions, decisions and follow-ups to ensure commitments are completed on time.

Meeting and stakeholder coordination

• Organise internal and external meetings involving senior leaders, clients, rights holders, partners, agencies and other commercial stakeholders.
• Coordinate agendas, attendees, pre-reads, presentations, room requirements, technology and follow-up communications.
• Build constructive relationships with executive assistants and stakeholders across the organisation and with external partners.
• Support the executives’ participation in key events, including preparation of itineraries, contact schedules and on-the-ground logistics.
• Ensure the right people have the right information at the right time, while maintaining appropriate confidentiality.

Travel and event management

• Arrange complex domestic and international travel, including flights, accommodation, transfers, visas and detailed itineraries.
• Manage changes, cancellations and last-minute requirements efficiently and with minimal disruption.
• Coordinate travel and schedules around major sporting, entertainment, commercial and corporate events.
• Maintain accurate travel preferences, key contacts and relevant logistical information.
• Process expenses and support invoice management and reconciliation in line with company policy.

Business administration and information management

• Draft, format and proofread correspondence, presentations, briefing notes and other executive materials. -…