Executive Support Assistant - Ambulatory Care

Compensation

Salary Range: $32.48 - $45.22 / hour

The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range. If you are viewing this posting on a job site, please visit our company page and search for the opportunity to view the pay range: https://careers-mycmh.icims.com/jobs

Responsibilities

Position Overview:

The Executive Support Assistant provides comprehensive administrative support to the Ambulatory Medicine executive leadership team. This role is critical to ensuring the smooth day-to-day operations of the suite, supporting executive scheduling, communication, project coordination, document management, and engagement with internal and external stakeholders. The position works closely with the Executive Administrative Assistant and collaborates with executives including the CAO, Associate Chief Medical Officer, VP of Physician Affairs, Associate VP of Care Coordination, and Directors within Ambulatory Medicine.

Qualifications

Required:

• Associate’s degree or at least two years of college education
• Two (2) years of administrative support experience

Preferred:

• Bachelor’s degree preferred
• Administrative experience in healthcare, nonprofit, or executive-level environments
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proficient with MS Teams, SharePoint, and scheduling systems
• Strong verbal and written communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities independently
• Demonstrates discretion and professionalism in handling sensitive and confidential information
• Experience supporting multiple leaders simultaneously
• Familiarity with healthcare operations or medical staff credentialing
• Exposure to reporting tools (e.g., Tableau, Power BI, Visio) or basic project management systems

Overview

Nationally Recognized. Community Focused.

Community Memorial Healthcare is proud to earn the 2026 Outstanding Patient Experience Award™ from Healthgrades, placing Community Memorial Hospital – Ventura among the top 15% of hospitals nationwide and one of only 13 hospitals in Southern California recognized for patient experience excellence. Extraordinary patient care begins with extraordinary teams.

View all of our awards and accreditations and learn more about us as you explore career opportunities with a team committed to compassionate, award-winning care.

Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital. It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County. Our health system is a community-owned, not-for-profit organization. As such, we are not backed by a corporate or government entity, nor do we answer to shareholders. We depend on – and answer to – the communities we serve.

Community Memorial Healthcare Benefits

To help heal, comfort, and promote health for the communities we serve, Community Memorial Healthcare takes care of our community of employees so our local community can be cared for. That’s why we provide competitive benefits, along with great career choices, training, and leadership development. Our total rewards package provides benefits that support you and your family’s health and wellness in all aspects of life. From our top tier insurance plans to our employee assistance program, take advantage of what CMH has to offer so you and your loved ones can have peace of mind now and for years to come. CMH is here for you and your family every step of the way.

• Competitive Pay
• Shift Differentials
• In-House Registry Rates
• Fidelity 403(b) Retirement Plan
• Paid Time Off
• Medical (EPO/PPO), Dental, & Vision Insurance Coverage
• Voluntary Worksite Benefits
• Employee Assistance Program Available 24/7 (EAP)
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF)
• Recognition programs
• Employee service recognition events
• Home, Retail, Travel & Entertainment Discounts
• National Hospital Week and …