Executive Assistant - Temporary

Job Overview
We are seeking a highly organized and proactive Temporary Executive Assistant to provide exceptional administrative support to senior leadership. The position is available now through the end of July.

Responsibilities

• Manage the Senior Partner’s calendar, including scheduling appointments, coordinating meetings, and ensuring adequate travel and preparation time.
• Partner with the Senior Partner to prioritize commitments, resolve scheduling conflicts, and optimize time management.
• Prepare materials and logistics for client meetings, ensuring all details are confirmed and organized in advance.
• Create, edit, format, and coordinate presentations, proposals, and other meeting materials for client presentations, internal meetings, and business development efforts.
• Provide comprehensive administrative and executive support to the Senior Partner and Principals.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and related logistics.
• Serve as a primary liaison between Principals, clients, consultants, and internal project teams, maintaining professional and responsive communication.
• Organize, maintain, and preserve files, correspondence, records, and other business documents.
• Assist the Senior Partner with personal scheduling, appointment management, and follow-up on action items as needed.
• Prepare and submit expense reports, collect receipts, and track corporate credit card transactions.
• Provide backup support to the Administrative Assistant, including reception coverage, answering and directing calls, greeting visitors, and assisting with conference room and meeting setup as needed.
• Support special projects and perform additional administrative duties as assigned.

Qualifications

• 2–5 years of executive assistant, administrative support, or related experience; experience in the architecture, engineering, or design industry is preferred.
• Exceptional organizational skills with strong attention to detail and the ability to proactively manage competing priorities.
• Resourceful, solutions-oriented self-starter with the ability to work independently and manage multiple tasks in a fast-paced environment.
• Outstanding written and verbal communication skills with the ability to interact professionally and effectively with individuals at all levels.
• Proven ability to exercise discretion and maintain the highest level of confidentiality.
• Strong problem-solving skills and a proactive approach to anticipating needs and addressing challenges.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Willingness to learn and apply administrative procedures, systems, and best practices.

, Monday through Friday, 9:00am to 6:00pm

Pay: $75,000.00 - $85,000.00 per year

Work Location: In person