Hybrid Executive Assistant to Co-Founders at Consulting Firm

A rapidly growing consulting firm that has been in business for 5 years is looking for an Executive Assistant to support the Co-Founders. The company has offices in Chicago and NYC and has 20 employees. This is a new position. The role is hybrid: 4 days in office, Fridays remote. The culture is entrepreneurial and friendly. Dress code is casual. The EA will also perform basic office manager duties. The office is located on N. Riverside near W. Randolph.

About the Job:

¨ Coordinate and prioritize meetings for the executives

¨ Vet and prioritize the executive’s emails: flagging what needs attention, and helping execs stay responsive

¨ Maintain busy calendars and prioritize on the executive’s behalf

¨ Prepare materials for meetings: agendas, reminders, materials, notes, next steps

¨ Track open items and make sure things do not fall through the cracks

¨ Manage up on behalf of execs: keep team on track

¨ Serve as the first point of contact for the executive office including client contact

¨ Coordinate Board meetings, prepare materials for the meetings and follow up on action items

¨ Coordinate complex travel arrangements: including flights, hotels, transportation, agendas, and changes and create itineraries

¨ Process expense reports

¨ Make personal appointments and reservations and book personal travel and research vacation options

¨ Office Manager duties: order client flowers occasionally, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building

¨ Some off-hour availability required

About You:

¨ Minimum of 6 years of experience supporting a C-level executive

¨ BA/BS from a college or university

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Comfortable managing up and keeping busy executives on track without being overbearing

¨ Able to work independently without a lot of direction

¨ Strong communication skills: written and verbal

¨ Strategic thinker who remains calm when there are shifting priorities

¨ Understand the importance of confidentiality and trust when supporting Founders

¨ Polished, professional demeanor and the gravitas to interact with high-level executives

¨ Outstanding communication skills

Salary, Benefits (medical, dental vision), 401K, Paid Vacation

Hours: 8-5 or 8:30-5:30