Executive Assistant

HAIL Partners is working with a global, highly progressive Private Equity firm based in Midtown. The firm is looking for a high-performing Executive Assistant who will support a Partner and 2/3 other executives. This is a fast-paced and dynamic environment where no two days are the same, ideal for a proactive EA who thrives on challenge, flexibility, and autonomy.

Responsibilities

• Manage complex and constantly changing calendars, coordinating heavy scheduling across numerous calendars and international time zones
• Coordinate international travel arrangements, including multi-stop itineraries and varied modes of transport
• Anticipate needs and bring structure, helping the team operate efficiently
• Take ownership of key team events and business-critical meetings, such as offsites and strategic planning sessions
• Act as a central point of contact between senior leaders and a range of internal and external stakeholders, including portfolio companies, investors, and board members
• Liaise confidently across internal teams and external stakeholders, maintaining discretion and professionalism at all times
• Support broader team initiatives and contribute to a positive, high-performance culture
• Collaborate with other Executive Assistants to provide seamless team support
• Handle administrative processes including expense and invoice management (SAP Concur) and updating CRM systems

Requirements

• 5+ years of administrative/executive support experience, ideally in Private Equity or broader financial services. Working in a fast-paced environment is essential
• Proven experience partnering strategically with senior executives and driving process improvements
• Demonstrates a strong understanding of executive and business priorities, using foresight and initiative to proactively manage time and workload effectively
• A true team player who thrives in a collaborative EA environment
• Strong time management and prioritisation, adept at handling conflicting priorities
• Autonomous decision-making: operates independently, solving complex problems and developing practical, solution-focused plans

Compensation/Benefits

• Base salary: up to $132,000 + Overtime
• Hybrid working model (2-3 days a week in the office)
• Competitive discretionary bonus
• 30 days PTO
• 9% 401k Contribution
• Private Health & Dental
• Lunch allowance