Legal Secretary - Admin Assistant

Benefits:

• Bonus based on performance
• Competitive salary
• Opportunity for advancement

Benefits/Perks

• Careers Advancement Opportunities
• Flexible Scheduling
• Competitive Compensation

Job Summary

Extremely fast-paced Landlord/Tenant Law Firm/ Real Estate Company in the Upper East Side is seeking an enthusiastic/high-energy individual with professional communication skills and strong knowledge of the English language to handle various office duties such as:

Document preparation

Answer and route phone calls.

General typing, data entry, online filing and maintaining files.

Heavy correspondence via phone/email with clients.

Heavy Data entry and preparation of legal documents.

Assist attorneys in all aspects of trial preparation and document filing.

Ability to multitask

Assist with other projects as needed.

The ideal candidate will be a self-starter able to multi-task in a fast-paced environment and have Microsoft Word and Outlook experience. Spanish/English speaking a plus.

At least one year experience required. The ability to learn and a positive attitude are a must!

Must pay attention to detail and take pride in the quality of their work. The ideal candidate is hardworking and detail-oriented.

Responsibilities

• Provide general administrative support
• Communicate with clients and witnesses
• Welcome clients into the office and evaluate their needs
• Prepare case-specific documents, including memoranda and briefs
• Ensure that case-related documents are well organized and available for review
• Attend court sessions and record important information
• Maintain and update documentation

Qualifications

• Previous experience as a Legal Secretary/Admin Assistant or similar role is preferred
• Familiarity with legal procedures, terminology, and the court system (NYSCEF filing system)
• Strong verbal and written communication skills
• Highly organized with document management experience
• Excellent research skills
• Comfortable Microsoft Office and case management software
• Ability to multitask and work well under pressure