Executive and Operations Assistant

About Arcturus

Arcturus is building a new kind of electrical conductor technology to help modernize the systems that power our lives.

We believe better materials can unlock a very real impact in the world around us: lower-cost electrification, a stronger and more resilient grid, and infrastructure that can carry more power with less waste. This kind of improvement has the potential to help reduce over 500M tonnes of CO2 emissions, lower the risk of catastrophic wildfires by enabling safer and more capable transmission infrastructure, and make it cheaper and easier to deliver electricity where people need it most.

At the end of the day, we’re building Arcturus because we think the physical backbone of energy transmission matters. We can make that backbone stronger, more efficient, more scalable, and directly help improve the lives of millions of people.

Why you should join us

This is a ground-floor opportunity to help build something that has never been done before.

You would join as an early operations co-op and help build the systems that keep a fast-moving startup organized. This is a great role for someone who wants to not only learn but shape how an early-stage company actually runs, contribute across many functions, and become a force multiplier for the team.

Purpose

We are seeking an Operations Co-op who can support project management, recruiting coordination, internal operations, company communications, research, and special projects.

This role is for someone who is excited to wear many hats, learn quickly, and help wherever needed. You do not need years of experience. You do need to be organized, proactive, curious, trustworthy, and excited to work in a startup environment.

The role

This role reports directly to the CEO

Operations and project management (55%)

• Help keep internal projects organized by tracking priorities, owners, deadlines, and next steps
• Translate tasks from meetings into Arcturus’ project management system (ie. Jira, Kanbanchi, ClickUp,)
• Support Arcturus’ project management systems, including tools such as Jira, Confluence, Google Workspace, or other platforms
• Help create and improve lightweight internal processes, templates, checklists, and documentation
• Support vendor coordination, quote tracking, supply ordering, logistics, and office/lab organization
• Jump into special projects that help move the company forward, whether that means research, planning, coordination, or execution

Communications and brand support (20%)

• Help draft and organize social media content for the company
• Support company communications around milestones, events, hiring, and external visibility
• Help polish written materials across recruiting, internal communications, operations, and outreach
• Create first-draft slide decks or simple visual materials for team updates, recruiting, investor updates, or other meetings for the CEO or team to refine

Hiring and team support (10%)

• Help coordinate recruiting logistics, including candidate scheduling, applicant tracking (Ashby), interview coordination, and follow-up communication
• Support job posting updates, candidate pipeline tracking, and recruiting-related organization
• Assist with new hire onboarding logistics, including equipment tracking, account setup checklists, welcome details, and internal documentation
• Help keep hiring processes organized as the team grows

Research and Special Projects (10%)

• Conduct research on vendors, events, tools, partners, competitors, grants, labs, suppliers, or other topics as needed
• Build simple trackers, spreadsheets, and databases that help the team make better decisions
• Help organize contacts, meeting notes, action items, and follow-ups
• Take ambiguous tasks and turn them into clear next steps, organized documents, or completed projects

Personal Support to CEO (5%)

• Handle ad-hoc personal tasks that free up the CEO’s time and attention
• Manage any additional personal logistics if needed

Qualifications

• Currently pursuing or recently completed a BS, MS, or PhD in operations, entrepreneurship, economics, communications, public policy, engineering, or another relevant field; no specific major is required
• Excited to work at an early-stage startup and willing to wear many hats
• Fast learner who is willing to teach themselves new tools, systems, and workflows
• Highly organized and detail-oriented
• Strong written and verbal communication ski…