Admin Assistant with Dispatch/Billing Experience

Job Summary
We are seeking a highly organized and detail-oriented Dispatcher to join our team. The ideal candidate will be responsible for coordinating and managing the flow of information between drivers, clients, and the office. This role requires excellent communication skills, strong multitasking abilities, and a commitment to providing exceptional customer service.

Responsibilities

• Answering phones and routing calls professionally.
• Providing responsive support to clients, vendors, and field technicians
• Scheduling and dispatching HVAC service calls.
• Preparing spreadsheets, and daily reports
• Ordering materials and coordinating deliveries
• Assisting with accounts receivable/payable
• Maintaining office calendars and cloud-based tracking systems
• Organizing digital and paper files
• Communicating with techs to ensure smooth job flow and updates
• Opening the office and preparing for the workday

Skills

• Prior experience as an Administrative Assistant or Office Coordinator
• HVAC, plumbing, electrical, or construction office experience strongly preferred
• Proficiency in Microsoft Office (especially Excel), Google Drive, and iPads
• Familiarity with QuickBooks or ability to learn quickly
• Strong communication, time management, and organizational skills
• Able to work independently and as part of a small, fast-moving team
• Bilingual in English and Tagalog is a plus (not required)

Why Join Us?

• Small, family-run business with a respectful, hands-on culture
• No nights or weekends — consistent Monday–Friday schedule
• Your work is seen, appreciated, and makes a real impact.t
• Long-standing presence in the LA area with strong customer loyalty
• We’re growing through referrals, integrity, and reliability — not gimmicks.

How to Apply

Please include a brief message or cover letter with your resume submission that includes:

1. Your availability to start

2. Salary (hourly wage) expectations

Job Types: Full-time, Part-time

Pay: $24.00 - $28.00 per hour

Benefits:

• Paid time off
• Retirement plan

Work Location: In person