Executive Assistant to the Founder (Part-Time, 20–25 hrs/week)

About the role

I’m a Buffalo founder running multiple growing businesses — a health & wellness clinic and an AI/technology company — and I’m looking for a sharp, reliable Executive Assistant to be my right hand. This is not a front-desk or errand-only role. You’ll help run my day, keep projects moving, and take real work off my plate across business and personal.

Schedule

20–25 hours/week, mostly afternoons (Mon–Fri), with flexibility when priorities shift. Hybrid: our Clarence office, remote work, and some local errands.

What you’ll do

• Manage my calendar, scheduling, and meeting prep

• Triage email and messages; follow up so nothing slips

• Coordinate vendors, orders, deliveries, and office setup

• Keep projects on track and hold people to deadlines

• Handle personal tasks as needed (errands, appointments, occasional pet care)

• Use AI and software tools daily (Google Workspace, calendars, task tools, AI assistants)

• Handle confidential business, financial, and health-related information with complete discretion

What you bring

• 2+ years as an executive, administrative, or personal assistant (or similar role supporting a busy leader)

• Consistent afternoon availability and flexibility when plans change

• Highly organized, proactive, and a clear communicator: you anticipate needs, you don’t wait to be told

• Comfortable with technology and quick to learn new tools (AI experience is a big plus)

• Reliable vehicle and valid driver’s license

• Professional, discreet, and dependable

Nice to have

• Experience in a startup, small business, or healthcare/wellness setting

• Social media or content coordination experience

Why this role

Work directly with the founder, see how multiple businesses are built from the inside, and grow with the companies. Flexible part-time schedule and room to take on more responsibility.

Pay: $22.00 - $28.00 per hour

Expected hours: 18.0 – 25.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Clarence, NY 14031