Executive Assistant

ABOUT US

Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities.
Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we’ve served over 35 million meals
and reinvested more than $157 million
into local economies.

Our work falls into three core areas:

• Building the Network: We connect restaurants, community-based organizations, and food donors to deliver meals where they’re needed most.
• Setting the Example: Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like.
• Advocating for Change: We champion policy and systems change to create a more sustainable, equitable food future for all.

ROLE SUMMARY:

The Executive Assistant will partner with the CEO and provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, and support for the Executive Office. 

In our agile environment, your role extends beyond core duties – it’s an invitation to amplify your influence. You’ll be expected to proactively leverage your diverse talents, contributing across a variety of initiatives to directly achieve our shared objectives.

 RESPONSIBILITIES:

• Prepare the CEO for internal and external meetings and events with various stakeholders: help with meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials; and occasionally stand in for the CEO.
• Manage the CEO’s calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Draft emails, letters, reports, and other correspondence on behalf of the CEO.
• Keep the CEO advised of time-sensitive and priority issues, ensuring proper follow-up.
• Liaise between the CEO and the Executive Team to support communication and collaboration.
• Manage logistics for events for the CEO and the Executive Office.
• Provide administrative support to the Executive Office.
• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree or equivalent experience.
• Minimum 3+
  years experience working as an Executive Assistant or providing advanced support to senior executives or experience in a role focused on operational excellence.
• Excellent analytical, communication (written and verbal), and project management skills.
• Solid experience in managing high-level relationships with discretion and handling sensitive and confidential information.
• Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills.
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence.
• Highly organized, strong follow-through, and excels at thinking proactively.
• Ability to work collaboratively within an organization.
• Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact.
• Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills.
• Takes a solutions-based, collaborative approach to drive change in work and navigate challenges.
• Quick learner, eager to continually strengthen their understanding of Rethink’s work.
• Proficient in Google Workspace; ideal to know Tableau, Adobe Photoshop, Canva, and social media platforms.
• Must embrace the mission and core values of Rethink Food.

WHAT YOU BRING TO THE TABLE: Commitment to embodying our values of -

Inventiveness: At our core, we are relentlessly curious about solving problems. As our name suggests, we’re a team of creative thinkers, but we’re also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change.

Vulnerability: Guided by an “always be better” mindset, we are a team that intentionally reflects on what we are doing well…