Executive Assistant

About the Role:

The Crowd is excited to be partnering with a highly respected global design and professional services firm known for delivering some of the world’s most ambitious and complex projects. With an international presence and a reputation for innovation, collaboration, and operational excellence, they are seeking an Executive Assistant to support senior leaders within a specialized technical team based in their New York City office. This is a full-time position operating in an in-office environment.

The ideal candidate will be a polished, proactive, and highly organized administrative professional who thrives in a fast-paced setting supporting multiple senior stakeholders. This role will serve as a critical partner to leadership, managing complex schedules, coordinating domestic and international travel, handling communications, and ensuring day-to-day operations run seamlessly. Strong attention to detail, discretion, and the ability to anticipate needs before they arise are essential. This is an excellent opportunity to join a collaborative, high-performing organization offering strong benefits, career development opportunities, and long-term growth.

Key Responsibilities:

• Manage complex calendars, scheduling priorities, and meeting logistics for multiple senior leaders, ensuring efficient use of time and proactive conflict resolution
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and travel documentation
• Prepare correspondence, presentations, reports, meeting materials, and other communications on behalf of leadership as needed
• Support external engagements, events, speaking opportunities, and industry activities by coordinating logistics and required materials
• Track expenses, maintain records and databases, assist with administrative reporting, and contribute to special projects and cross-functional initiatives

Key Skills / Requirements:

• Minimum of 3 years of executive, administrative, or high-level coordination experience supporting senior leadership
• Exceptional organizational and multitasking abilities, with a proven ability to manage competing priorities in a fast-moving environment
• Strong written and verbal communication skills, with a professional and client-facing demeanor
• High level of discretion and professionalism when handling confidential information and interacting with executives, clients, and external stakeholders
• Proficiency with Microsoft Office Suite, Outlook, and CRM or database systems, along with strong attention to detail and follow-through

To apply for this position please click on the apply button to attach your resume (and portfolio for design positions).

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The Crowd is an equal opportunities employer and agency.