Legal Assistant, Real Estate

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

We are looking for an experienced Legal Assistant to join our Real Estate team in Melbourne on a fixed-term contract until January 2028, covering parental leave.

Supporting partner, Niresha Mudalige and the broader Real Estate team, this is a great opportunity for a confident, highly organised and proactive Legal Assistant who enjoys taking ownership of a busy practice, building trusted relationships and keeping things running smoothly.

While you will primarily work from our Melbourne office, we offer flexibility to work from home up to two days per week, depending on the needs of the practice.

What you’ll do

• Manage a high volume of matters, keeping deadlines, requirements and workflows on track
• Maintain strong relationships with established clients and provide responsive, high-quality support
• Manage the monthly billing cycle, from preparation and edits through to finalisation and follow-up
• Support business development initiatives, client activities and events
• Coordinate travel arrangements and associated logistics
• Provide diary and inbox support as required, helping manage priorities and commitments
• Prepare and manage correspondence and documents to a high standard
• Provide oversight of day-to-day administrative support, effectively delegating tasks and managing priorities
• Identify smarter ways of working, including opportunities to use technology and AI

What you’ll bring:

• A positive and pro-active approach.
• An ability to remain calm under pressure and deliver polished, high-quality work.
• Experience in a professional services firm, with legal support highly regarded.
• Experience in property or real estate is a plus.
• Experience with billing, reporting and matter management.
• Strong time management and the ability to juggle priorities with ease.
• A client-focused approach and enthusiasm for building strong relationships.
• Confidence in guiding and mentoring junior team members.
• Professionalism and integrity in all interactions.
• An innovative mindset, curious about AI and emerging technologies.

What you can expect from us:

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within …