Executive Assistant to the CEO

Who you are

• Prior experience supporting C-level executive(s) in a fast-paced environment, ideally with a combination of executive and personal assistant responsibilities
• A high level of responsiveness, discretion, and attention to detail
• Exceptional written and verbal communication skills
• A service-oriented mindset and willingness to take on tasks of all sizes
• Ability to think on your feet, anticipate needs, and act quickly when making decisions
• Commanding knowledge of Google applications and Zoom
• Familiarity with booking travel, scheduling apps, and other productivity software

What the job involves

• Enigma is looking for an Executive Assistant to support our CEO. We are looking for someone to be warm, welcoming, detail-oriented, comfortable speaking to anyone including C-level executives, and willing to help with whatever task is needed, big or small
• This role will include a mix of executive and personal assistant responsibilities, so we’re looking for someone who is comfortable jumping between business priorities and personal logistics to help the CEO stay focused and effective. Things move very quickly at Enigma so you should be highly adaptive and thrive in a fast-paced environment where you can flex your creative muscles when solving tough problems
• As the Executive Assistant to the CEO, you’ll be responsible for scheduling internal and external meetings, coordinating travel, assisting with time management, handling personal and professional logistics, and taking on special projects as needed
• Provide excellent, timely service to clients, investors, candidates, and other internal and external stakeholders
• Manage internal and external meetings, events, and a fast-moving calendar
• Coordinate meetings, travel reservations, itineraries, and logistics for the CEO
• Handle personal assistant responsibilities and day-to-day logistics as needed, including appointments, reservations, errands, and other personal requests
• Assist the CEO with special projects and events, jumping in wherever needed to get things done
• Maintain a high degree of professionalism, discretion, and confidentiality when handling sensitive business and personal matters
• Exposure: You will work directly with the CEO and have visibility into many different parts of the company and business
• Network: You will build a strong network within the tech industry
• Variety: No two days will look exactly the same, you’ll work across business priorities, personal logistics, events, travel, and unexpected needs
• Creativity: You will find creative and scrappy solutions to get things done

Benefits

• Adoption Assistance
• Family Medical Leave
• Flexible Work Schedule
• Generous Parental Leave - Enigma offers 12 weeks paid leave for all new parents and 20 weeks of paid leave for birthing parents
• Daily sync
• Volunteer in local community
• Friends outside of work
• Group brainstorming sessions
• Pair programming
• Remote Work Program - Enigma has a hybrid-remote working culture. Our employees work from anywhere but are always welcome at our office in NYC
• Team based strategic planning
• Team owned deliverables
• Eat lunch together