Executive Assistant

Our Company

Empowering everyone to create is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

We are looking for a motivated Executive Assistant to provide administrative support to our two Vice President’s (VP) of Technology Services.

What you’ll do

· Act as a trusted partner to your Executive, understand key initiatives and priorities of the VP’s organization, to be able to prioritize requests

· Proactively own the Executive’s time and be a doorkeeper using judgment and discretion to ensure the VPs stays focused on key priorities

· Coordinate a range of meetings and events, including internal executive meetings and organization-wide training.

· Manage executive email correspondence, prioritize, sort, and process emails for communications, expediting response times and improving productivity

· Draft, assess, and distribute company-wide communications on behalf of the executive.

· Manage complex travel, both domestic and international, including air travel, hotel(s), ground transportation(s), and all other travel arrangement needs

· Handle the executive’s meeting agenda, minute-taking, and successful execution of action items

· Partner closely with our Strategy and Operations team/Chief of Staff to deliver best-in-class support, including:

o Maintain internal team process governance; initiate or facilitate improvement opportunities, increasing efficiency, productivity, and action

o Initiate staff meeting preparation (including staff and all hands, content, documentation, logistics, tech support & catering needs)

o Organize and support candidate interviews, new hires, contractors, and employees’ onboarding process, working cross-functionally to ensure optimal experience

o Build and maintain collaboration and close partnership with the leadership team, cross-functional teams, and Executive Assistants

o Maintain organization charts, and other support collaterals up to date

o Maintain various records and documents for the VP. Handle printing/mail packages/copying, filing and email/messages as required

o Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up as needed

o Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed

What is needed to succeed

· Exceptional organizational skills and attention to detail

· Proven experience engaging with executives and employees across all levels (10 years+ or equivalent) within a fast-paced, dynamic, global setting

· Self-starter and self-motivated, energetic, proactive, resourceful

· Collaborative attitude, demonstrating strong professionalism, and capable of maintaining confidentiality and handling sensitive information with integrity. Community-building mentality

· Flexibility and exceptional ability to prioritize conflicting demands and make decisions with minimal direction

· Ability to connect & executive presence, appropriately representing your VP’s style of communication

· Excellent communication (written and verbal) and interpersonal skills, ability to multitask and timely follow-through

· Exceptional scheduling abilities and advanced proficiency use of Microsoft Office tools

· Be forward-looking and planned in approaches

· Effective consultative method for problem-solving and capability to achieve results with limited oversight

· Demonstrates competence, practical approach, and effective communication skills, with executive experience and strong interpersonal abilities to engage various audiences and build relationships

About Adobe

Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, A…