Executive Administrative Assistant

Executive Administrative Assistant to CEO (High-Performance Role)

Location:

Cincinnati, OH / Northern Kentucky (Hybrid + Travel Required)

Primary Workspaces:

Covington, KY (SparkHaus), Maysville, KY, Remote, and On-the-Road

About the Role

We are seeking a highly driven, exceptionally organized, and proactive Executive Administrative Assistant

to support a dynamic CEO managing multiple businesses, investments, and a fast-paced personal life.

This is not a traditional admin role

. You will act as a right-hand operator

, helping orchestrate both business and personal priorities with precision, discretion, and speed.

The CEO leads several growing companies, actively invests in real estate, mentors other business owners, and maintains a demanding personal life centered around family, fitness, and adventure. His philosophy: “Work hard, play hard.”

About the Companies

• Ranger Steel

  – A 30-year industrial contractor specializing in plant maintenance, steel fabrication, airport baggage handling systems, rigging, crane work, and industrial construction. Currently experiencing rapid growth under new leadership.

• CraftForce

  – A 13-year industrial recruiting and staffing firm specializing in sourcing skilled trades talent for construction and manufacturing, with a strong focus on traveling workforce solutions.

• Kentucky Powder Coating

  – A newly-founded company, established to meet growing demand in a region where advanced finishing options have historically been limited. KPC helps to reduce transportation costs, shorten project timelines, and improve access to high-quality, durable finishes.

• R6 Development Group

  – A boutique real estate company focused on thoughtfully curated Airbnb destinations in Cincinnati and Lake Norris, TN, as well as expertly-managed long-term rental apartments in one of the South’s fastest-growing cities.

Who You Are

You are:

• Highly organized and detail-obsessed
• Fast-moving and action-oriented
• Tech-savvy and systems-minded
• Business-aware with strong judgment
• Comfortable operating in both structured and chaotic environments
• Able to anticipate needs before they arise
• Discreet, trustworthy, and professional
• Willing to travel frequently and adapt daily

You thrive in a role where no two days are the same

and where you are expected to own outcomes—not just tasks

.

Key Responsibilities Executive & Business Support

• Manage and optimize the CEO’s calendar, ensuring priorities are aligned with strategic goals
• Organize, prioritize, and track daily/weekly to-do lists and key initiatives
• Attend meetings (business, investment, and internal) and capture clear, actionable notes
• Draft and respond to emails, messages, and other communications on behalf of the CEO
• Assist with light project management across multiple companies
• Help coordinate business operations, vendor communication, and follow-ups

Real Estate & Investment Support

• Coordinate property visits, inspections, and meetings
• Track investment-related tasks, timelines, and communications
• Assist with research, documentation, and deal organization

Personal & Lifestyle Management

• Help manage personal scheduling
• Coordinate travel (flights, lodging, itineraries)
• Assist with errands, reservations, and day-to-day logistics
• Support scheduling and consistency around personal interests

Mobility & Logistics

• Drive the CEO to meetings, job sites, and properties as needed
• Travel between Cincinnati/NKY, Maysville, KY, and other locations (including occasional overnight travel)

Marketing & Communication Support

• Assist with light marketing efforts (social media, branding coordination, content organization)
• Help manage contact databases, follow-ups, and networking opportunities

Work Environment

• Based out of SparkHaus (Covington, KY)

  , with frequent travel

• Time split between:
• Office (Covington & Maysville)
• On-the-road (meetings, properties, events)
• Remote/work-from-home
• Schedule will vary—this role requires flexibility and responsiveness

Qualifications

• 2+ years in administrative, executive assistant, operations, or similar role (preferred)
• Excellent organizational and time management skills
• Excellent written and verbal communication
• High proficiency with technology (Google Workspace, Generative AI, social media, Airbnb, project management tools, CRM s…