Executive Assistant I- Institutional Animal Care and Use Committee (IACUC)

Description Job Description

The Executive Assistant & Analyst for the Institutional Animal Care and Use Committee (IACUC) provides high‑level administrative, operational, and analytical support to ensure the institution’s animal research program complies with federal, state, and institutional regulations. This role supports the IACUC Chair, Attending Veterinarian, and Research Compliance leadership by coordinating committee operations, managing protocol workflows, analyzing compliance data, and maintaining accurate documentation for regulatory audits.

Responsibilities Administrative & Executive Support

• Committee Operations — Coordinate all IACUC meetings, prepare agendas, compile review materials, and record minutes in accordance with regulatory standards.
• Protocol Management — Track protocol submissions, renewals, amendments, and continuing reviews; ensure timely routing to reviewers.
• Correspondence Management — Draft official communications, notices, and follow‑up letters to investigators and committee members.
• Calendar Coordination — Manage meeting schedules for the IACUC Chair, OACUW Director and compliance leadership, including deadlines, inspections, and training sessions.
• Document Control — Maintain organized, audit‑ready records in compliance with PHS, USDA, and AAALAC requirements.

Regulatory & Compliance Support

• Regulatory Monitoring — Assist with ensuring institutional compliance with the Animal Welfare Act, PHS Policy, and institutional guidelines.
• Semiannual Program Reviews — Support preparation, participate in, scheduling, documentation, and follow‑up for facility inspections and program evaluations.
• Training Coordination — Track required training for investigators and staff; assist in developing training materials.
• Audit Preparation — Organize documentation and assist with internal and external audits (USDA, OLAW, AAALAC).

Data & Analytical Responsibilities

• System Administration — Support electronic protocol management systems (e.g., eIACUC platforms), including data entry, troubleshooting, and user support.
• Process Improvement — Identify workflow inefficiencies and recommend enhancements to improve committee operations and compliance oversight.

Qualifications

• Bachelor’s degree or equivalent combination of experience and education
• 5 years related administrative or business experience

Preferred Skillset

• Bachelor’s degree in a scientific, administrative, or related field.
• Strong understanding of IACUC functions, animal research compliance, or willingness to train.
• Excellent writing, communication, and organizational skills.
• Ability to handle confidential information with discretion.

Employer Description Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About The Mount Sinai Health System Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challeng…