Executive Assistant & Revenue Cycle Coordinator Position Type: Part-Time (30 Hours/Week)

Position Overview

We are seeking a highly organized, relentless, and self-motivated Executive Assistant & Revenue Cycle Coordinator to support executive management across administrative, operational, and medical billing functions.

This role is ideal for a proactive self-starter with high tenacity, someone who takes full ownership of tasks, follows through until resolution, and thrives in a fast-paced environment. You will manage executive daily workflows, handle end-to-end medical claims and revenue cycle management (RCM), and assist with core human resources and orientation processes.

Key Responsibilities

1. Medical Billing & Revenue Cycle Management (RCM)

• Eligibility & Verification: Perform thorough patient insurance eligibility research and benefit verification prior to services.
• Claims Management: Ensure all medical billing claims are accurately built, scrubbed, and submitted in a timely manner.
• Denials & Appeals: Conduct in-depth claims research on rejections and denials; resubmit claims promptly with required supporting documentation.
• Timely Follow-Up: Systematically track unpaid or outstanding claims to ensure steady cash flow and zero aging claim drop-off.

1. Executive & Administrative Support

• Executive Coordination: Manage executive calendars, schedule internal/external meetings, and prepare meeting agendas or briefing materials.
• Communication Intake: Filter and return incoming calls, field emails, and act assist with the point of contact for external communications.
• Action Item Follow-Up: Take notes during meetings, assign action items, and aggressively track progress to ensure deadlines are met.
• General Operations: Handle general administrative duties, filing, correspondence, and operational task tracking.

1. Human Resources & Onboarding

• HR Support: Assist executive leadership with administrative HR tasks, documentation, and personnel records maintenance, schedule interviews.
• Orientation & Onboarding: Schedule new hire orientations, assemble onboarding packages, and guide new team members through basic company policies and setup.

Qualifications & Requirements

• Experience: 2+ years of experience in executive support/administrative assistance, alongside strong hands-on experience in medical billing, claims submission, and denial resolution.
• Revenue Cycle Knowledge: : 2+ years Solid understanding of Ohio Medicaid, prior authorizations, insurance eligibility verification, CPT/ICD-10 coding practices, and clearinghouse workflows.
• Mindset & Soft Skills:
• Self-Starter: Ability to anticipate needs, troubleshoot obstacles independently, and work with minimal supervision.
• Tenacity & Persistence: Unwavering drive to follow up on aging claims, unresolved emails, and pending executive action items.
• Detail-Oriented: Exceptional organizational skills with strict adherence to accuracy and deadlines.
• Tech Proficiency: Familiarity with EHR/Medical Billing software, Microsoft Office Suite / Google Workspace, and scheduling tools.

Work Schedule & Location Structure

• Hours: 30 hours per week (Consistent schedule to be finalized upon hire).
• Location Structure:
• First 90 Days: Full in-office presence to facilitate hands-on onboarding, training, and alignment with executive management.
• Post 90-Day Probation: Eligible for a hybrid or remote schedule based on performance metrics, claim timeliness, and task accountability.

How to Apply

Interested candidates should submit their resume along with a brief cover letter explaining why their medical billing background, salary requirements and organizational tenacity make them the ideal candidate for this executive support role.

Pay: $20.00 - $25.00 per hour

Work Location: Hybrid remote in Columbus, OH 43268