Executive Assistant (M&A)
- Source: Workday
- Thomson Reuters
- $66,900 to $124,300 /yr
- On-site
- New York City
- Full-Time
- Mid level
Job Description
- We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our Corporate Strategy (M&A) team and to our VP, Enterprise Strategy. This role will report to the Head of Corporate Strategy, M&A and will interact with senior leadership and other team members and administrative professionals on complex scheduling, project management, and information requests
- The Executive Assistant will provide support including administration of travel, expenses, meeting logistics, and distribution of materials, as well as a wide range of administrative support that enhances the efficiency of the team
- Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner
- Provide a wide range of administrative support that enhances the efficiency of the Head of Corporate Strategy and team including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Travel & Expense)
- Identify, research, and resolve complex problems and issues referred by others; establish strong business relationships with other administrative professionals internally to determine solutions swiftly
- Interact with various leaders including senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities
- Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content
- Maintain calendar via scheduling, vetting and prioritization of various items; handle and respond to informational inquiries and redirect them to the appropriate team member for resolution
- Prepare domestic and international itineraries and travel arrangements
- Manage projects of various initiatives
- Support standing management-led meetings and events
- Execute other projects and duties as assigned, including ad-hoc requests- The successful candidate will be able to manage multiple priorities with excellent attention to detail and an ability to proactively anticipate needs
- Work can be highly sensitive in nature and therefore strict confidentiality and good judgment are required
- Exemplary judgment and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues
- Excellent oral and written communication abilities
- Thorough knowledge of general office practices and resourcefulness in gathering data and obtaining answers to questions
- Proven organization skills including the ability to shift focus between responsibilities quickly
- Advanced computer skills including MS Office, Word, PowerPoint, Excel, Teams, and OneNote
- College diploma/University degree or equivalent experience
- 3 to 5+ years of experience providing senior leadership/executive support
- Self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time
- Detail-oriented with the ability to work efficiently with complex information
- Ability to manage and prioritize multiple tasks in a dynamic work environment with a proven ability to meet aggressive deadlines
- Experience working within fast-paced, complex, dynamic, and multi-cultural business environments
- Proficiency with billing, travel, and expense management systems
- Motivated to learn new skills in a spirit of continuous improvement and personal growth
- Proactive with a ‘can do’ attitude and willingness to jump in to support others as needed- End Date: September 30, 2026
Skills
- provide-support
- microsoft-office-365
- workday
- compose
- microsoft-powerpoint
- onenote
- microsoft-onenote
