Executive Assistant –Chinese/English

Executive Assistant – Bilingual Chinese/English

TACLAB (Double Eleven International Inc.)
Location: Irvine, CA
Job Type: Full-Time, On-Site
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Pay: $20–$25 per hour
Work Location: In person

About TACLAB

TACLAB is a fast-growing U.S.-based e-commerce company headquartered in Irvine, California.

Over the past three years, our business has grown rapidly, expanding by more than 100 times in scale. Today, TACLAB has grown into a team of approximately 8–10 employees, with continued expansion across e-commerce, product development, wholesale, and international markets.

As the company continues to grow, the CEO’s daily responsibilities and business activities have become increasingly busy and complex. We are looking for a highly organized, responsible, and capable Executive Assistant to work closely with the CEO and support a wide range of business, operational, administrative, and coordination tasks.

Position Overview

This position will work directly with the CEO and assist with day-to-day business management and execution.

The role combines executive support, document preparation, task tracking, external business coordination, inventory and logistics support, recruiting coordination, and other company-related responsibilities assigned by the CEO.

We are looking for someone who is organized, detail-oriented, proactive, and able to manage multiple tasks while ensuring important matters are followed up on and completed on time.

Fluent Chinese and English communication skills are required.

Key Responsibilities

1. Executive Documents & Administrative Support

• Assist the CEO with preparation, review, organization, and management of business documents.
• Draft and organize professional emails, reports, summaries, internal documents, correspondence, and other written materials.
• Assist with research, information gathering, and preparation of reference materials.
• Use AI-assisted and other productivity tools to improve efficiency in document preparation, research, and information organization.
• Maintain and organize company and customer-related files, records, and business documents.
• Assist with printing, preparing, organizing, and maintaining customer and company materials.
• Support customer relationship maintenance and follow-up when requested.
• Help ensure important documents and information are properly organized and easily accessible.

2. CEO Task Management & Follow-Up

• Assist the CEO with various daily business matters and company-related tasks.
• Create and maintain task lists, schedules, deadlines, and follow-up timelines.
• Track ongoing tasks and projects and proactively remind the CEO of important deadlines, pending decisions, and required actions.
• Follow up with internal employees, vendors, factories, customers, or external partners when needed.
• Help prevent important matters from being delayed, forgotten, or becoming overdue.
• Organize information that requires the CEO’s review, approval, confirmation, or decision.
• Help prioritize urgent and time-sensitive matters.
• Continue following up on assigned tasks until they are fully completed.

3. Factory & Purchase Order Coordination

• Serve as a communication and coordination point between TACLAB and overseas manufacturing factories.
• Prepare and place purchase orders based on company instructions.
• Follow up with factories regarding production schedules, quantities, order status, and delivery dates.
• Maintain accurate records of purchase orders, production progress, and expected delivery timelines.
• Identify possible production delays and report them to the CEO in advance.
• Follow up with factories until orders are completed and shipped.
• Assist with product replenishment planning based on company inventory needs.

4. Inventory Management

• Monitor product inventory levels and maintain accurate inventory records.
• Review current inventory, incoming inventory, sales demand, and outstanding purchase orders.
• Help ensure sufficient inventory is available to support company operations and sales.
• Identify products, colors, or sizes that may be running low and notify the CEO or relevant team members in advance.
• Assist with replenishment planning and purchase order coordination.
• Help reduce the risk of stockouts, overselling, and inventory shortages.
• Maintain visibility into available, incoming, and committed inventory.

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