Executive Assistant to Managing Partner & Head of Human Capital

Executive Assistant to the Managing Partner & Head of Human Capital

**Private Equity Firm New York, NY Hybrid (4 days in office, Fridays remote)**

Hoxton Circle is partnering with a New York-based private equity firm to hire an Executive Assistant to support two members of its leadership team.

About the Firm

Our client is an operationally focused private equity firm that invests in lower-middle market companies across North America. The New York office is small and close-knit. Everyone is smart and driven but kind and humble, and people are happy to be there.

The Role

The firm is hiring an Executive Assistant to support two members of its leadership: the Managing Partner and the Head of Human Capital. Most of your time will go to the Managing Partner. You’ll keep him organized and on top of his week, protect his time, and make sure nothing falls through the cracks. You’ll also support the Head of Human Capital with scheduling, expenses, and anything else she needs.

This is an AI-first EA role. You’ll use AI tools to do the job better and faster, and you’ll build the workflows and automations that keep everything running smoothly. Yo u’ll be the person the Managing Partner turns to when he wants to understand how a new AI tool works and how it could help him. It’s for someone who likes technology, uses AI in their own work, and enjoys showing other people how to use it.

What You’ll Do

Supporting the Managing Partner

Calendar and scheduling

• Own the Managing Partner’s calendar. That includes scheduling internal and external meetings, resolving conflicts, and deciding what gets his time.
• Coordinate meetings with portfolio company executives, investors, advisors, and outside partners, often across multiple time zones.
• Prepare him ahead of each day and week with agendas, background on attendees, and the materials he needs. Use AI to put together meeting briefs quickly and accurately.

AI, workflows, and automation

• Help the Managing Partner get comfortable with tools like Claude and Microsoft Copilot, show him practical ways to use them, and be his go-to person for questions.
• Stay current on new tools and suggest ones that could make the team more efficient.
• Use AI tools every day to work faster and better.
• Build repeatable workflows, templates, and automations for recurring tasks like scheduling, meeting prep, follow-ups, and expenses.

Travel and expenses

• Book and manage domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries. Use AI to research and compare travel and venue options.
• Rebook quickly when plans change.
• Process and reconcile his expenses accurately and on time, and use automation to make expense reporting faster.

Communication and relationship management

• Monitor and triage the Managing Partner’s inbox, flag priorities, and draft responses when needed.
• Manage his LinkedIn inbox. That means reviewing messages, flagging what’s worth a response, summarizing who reached out and why, and making sure follow-ups happen.
• Keep his contacts organized and up to date, and track follow-ups from meetings and calls.
• Screen calls and be a professional first point of contact for his network.

Supporting the Head of Human Capital

• Manage scheduling and calendar coordination for the Head of Human Capital.
• Book travel and process and reconcile her expenses.
• Provide general support and help with whatever is needed.

Office and team support

• Work with the admin team and office manager on general office coordination.
• Provide backup support to the admin team when needed.
• Plan and coordinate internal meetings, firm events, and the occasional offsite.
• Prepare, format, and organize documents, presentations, and correspondence.
• Handle confidential information with discretion.
• Take on special projects as needed.

What We’re Looking For

• 5+ years of experience supporting a senior executive, ideally in private equity, financial services, professional services, technology/ SaaS, or another fast-moving environment. Private equity experience is a plus, but it isn’t required.
• A track record of staying in your roles. We value people who commit and grow with a team.
• Hands-on experience with AI tools. You use them in your daily work, not just occasionally, and you can explain them clearly to someone who is less familiar.
• Claude experience highly preferred
• Exper…