Assistant Vice President for Administration

Location: Saratoga Springs, NY Category: Management / Confidential Job Type: Full-time Posted On: Fri Sep 25 2026 Job Description: Empire State University seeks applicants for the position of Assistant Vice President for Administration in the Office of Administration and Finance.

Reporting to the Vice President for Administration and Finance, the Assistant Vice President for Administration leads enterprise risk management, institutional compliance oversight, internal controls, procurement strategy and operations, contract administration, administrative policy, and Title IX coordination. The position builds and maintains practical, coordinated frameworks that clarify accountability, strengthen institutional operations, and support sound decision-making across a geographically dispersed university.

The Assistant Vice President balances regulatory compliance and responsible risk management with operational efficiency, service quality, and the University’s strategic priorities. The position serves as the University’s Title IX Coordinator and Internal Control Officer and provides management and professional development for the Compliance and Procurement departments, with a combined staff of approximately ten.

Primary Duties And Responsibilities Enterprise Risk Management

• Develop and lead an enterprise risk management framework appropriate to a public higher education institution.
• Lead the identification, assessment, prioritization, mitigation, monitoring, and reporting of institutional risks.
• Establish clear processes for risk ownership, escalation, and response, and advise senior leadership regarding significant or emerging regulatory, operational, financial, and reputational risks.
• Integrate risk considerations into institutional planning and decision-making while balancing mitigation needs with operational realities and service priorities.

Institutional Compliance, Internal Controls and Policy Administration

• Provide strategic oversight and coordination for the University’s institutional compliance framework while maintaining operational responsibility within the appropriate functional divisions.
• Serve as the University’s Internal Control Officer and lead the development, assessment, documentation, and continuous improvement of the internal control program.
• Support audit and regulatory responses, corrective-action planning, and remediation monitoring; communicate significant findings, risks, and unresolved issues to appropriate university leaders.
• Lead the administrative policy framework, including standards for policy development, review, approval, communication, implementation, revision, and retirement.
• Coordinate records retention and disposition activities and supervise the University’s local Records Management Officer.

Procurement Strategy and Operations

• Provide strategic leadership for the university purchasing department.
• Ensure competitive procurements, vendor responsibility determinations, onboarding, and procurement-related agreements comply with SUNY and New York State requirements.
• Use procurement data and operational information to identify sourcing opportunities, efficiencies, service improvements, and institutional risks.
• Promote procurement planning, education, continuous improvement, and responsible stewardship while balancing compliance with timely, service-oriented operations.

Contract Compliance and Institutional Contract Administration

• Provide strategic leadership for the university Compliance department.
• Oversee institutional contract intake, review coordination, approval routing, tracking, renewal, and lifecycle monitoring.
• Establish contract-administration standards, responsibilities, review pathways, and compliance checkpoints, including appropriate legal, financial, procurement, information-security, accessibility, and insurance review.
• Provide contract-compliance oversight while maintaining responsibility for legal drafting and negotiation with University Counsel and ensuring the integrity of the University’s contract repository.

Title IX Coordination

• Serve as the University’s Title IX Coordinator and provide institution-wide leadership for compliance with applicable federal and state Title IX requirements.
• Oversee Title IX policy administration, regulatory interpretation, training, reporting, investigations, documentation, and resolution procedures.
• Coordinate prompt, eq…