Executive Assistant to Executive Team

2478

A growing fintech startup in New York is seeking its first Executive Assistant to support a dynamic leadership team.

This is a newly created position and a unique opportunity to build and shape the Executive Assistant function from the ground up. You will provide high-level support to senior leadership, ensuring seamless day-to-day operations while acting as a strategic partner in a fast-paced, evolving environment.

Key Responsibilities

• Manage complex, ever-changing calendars across multiple executives
• Coordinate extensive global travel, including frequent international conferences
• Serve as a central point of coordination to keep leadership aligned and on schedule
• Handle sensitive and confidential information with the utmost discretion
• Assist with ad hoc administrative and operational tasks as the company scales
• Proactively identify inefficiencies and implement solutions to streamline workflows

Qualifications

• 2+ years of experience as an Executive Assistant in a relevant field (startup, technology, fintech, or high-growth environment preferred)
• Bachelors degree required
• Proven experience as a career Executive Assistant supporting senior leadership
• Strong ability to operate independently with minimal direction
• Demonstrated experience managing complex travel and scheduling logistics
• Prior startup experience strongly preferred
• Proficiency in Google Workspace
• Comfort with AI tools (e.g., Claude) or a strong willingness to learn
• Mandarin language skills are a plus due to global client exposure
• Exceptional organizational, communication, and problem-solving skills
• High level of discretion and professionalism

Compensation

• $90,000+ DOE

Location: New York, NY

Schedule: In-office, Monday–Friday

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.