SEN admin assistant

An exciting opportunity to make a real difference

SEN admin assistant

30 hours per week (negotiable) Term Time Grade D – NJC Local Government Scale Points 5–9

Start date: 1st September 2026

Are you a confident, organised, and enthusiastic individual looking for a varied and rewarding role in a school environment? Malden Oaks is looking to appoint a SEN admin assistant who is passionate about making a positive contribution to the smooth running of our school and, ultimately, to the experience of our students.

This is a broad and varied role that sits at the heart of our 6th Form SEN team. You will provide general support across 6Oaks, including SEN admin support, annual reviews, administrative tasks, access arrangements and examinations processes.

You do not need to have worked in a school before; what matters most is that you are a quick learner with excellent organisation and communication skills, and a willingness to turn your hand to a wide variety of tasks. Experience of working with different stakeholders, working with data, or using school management information systems such as SIMS would be an advantage, though full training and support will be provided.

We are a small, specialist school based in the Royal Borough of Kingston upon Thames. Our students have social, emotional, and mental health needs, and our whole-school approach is built around supporting them to thrive academically and personally. Working here means joining a close-knit and committed staff team who genuinely care about the young people they work with. If you are looking for a role where you will be valued and where the work you do truly matters, we would love to hear from you.

We would encourage you to visit our website (www.maldenoaks.org) to find out more about our school, our students, and the difference our staff make every day. Should you have any queries please contact our Head of School (6Oaks) Bryan Molin [email protected]

Visits to the school are welcome and encouraged.

JOB PURPOSE

To provide general support across 6Oaks, including SEN admin support, annual reviews, administrative tasks, access arrangements and examinations processes.

To act as an initial point of contact for day-to-day SEN issues, resolving straightforward problems and supporting the smooth running of SEN processes.

MAIN DUTIES AND RESPONSIBILITIES

SEN SUPPORT TASKS

Provide first-line support for day-to-day SEN queries regarding students, which may include annual reviews, Speech and Language therapies or requests for information.

Ensure all Part A (student and parent views) are completed ahead of annual reviews.

Consistent communication with SEN caseworkers from Merton, Wandsworth, Surrey, AfC and other boroughs.

Act as a first point of contact for consultations and manage the consultation database.

Upload key information to SIMS.

Provide minute taking for annual reviews and other key meetings.

Complete annual review documents based on the discussion at annual reviews. These will be generally chaired by the Head of School. Ensure Personal Education Plans (PEPs) for CLA students are set up for the termly meetings.

Provide invigilation support during exams including administering access arrangements (e.g scribe, reader, prompter)

DATA, ASSESSMENT, AND EXAMS SUPPORT TASK

Maintain the access arrangements database

Apply for access arrangements with JCQ and Cambridge. Assist with administration related to school assessments and tracking

Liaise with students’ previous settings with regard to access arrangements and information that is needed for SIMS.

Assist with maintaining documentation in line with school procedures

Assist in the setup for mock and formal examinations, including printing papers, room set up and key access arrangements.

ADMINISTRATIVE TASKS

Carry out general administrative duties to support the administration at 6Oaks

Assist with filing, communication, and organisation of information

Support the day-to-day operational tasks

Help ensure systems and processes are followed consistently

OTHER GENERAL

Engage and interact appropriately and professionally with students, being aware of their needs. Treat all colleagues in a courteous and helpful manner, challenging discriminatory behaviour

Undertake reception duties

Willingness to undertake training as appropriate to carry out duties effectively

Review and develop own knowledge and skills

Maintain effectiveness as a member of st…