Executive Assistant/Office Manager

Job Title: Executive Assistant & Office Manager

Location: Chicago, IL

Work Arrangement: Hybrid, 4 days per week in office / 1 day remote

Type: Full-time, salaried

Experience: 1–3 years of relevant experience

Salary Range: $60,000–$70,000 annually, based on relevant experience and qualifications

About AppTier:

AppTier is a boutique IT consulting firm specializing in Enterprise Content Management (ECM), with deep expertise in OpenText Content Server. Since 2001, we’ve helped clients across industries modernize how they manage, store, and access information by pairing technical expertise with practical business insight.

At AppTier, you won’t be one of thousands. You’ll be a visible, valued member of a collaborative team where your contributions have a direct impact. We combine the expertise of an established consulting firm with the agility of a boutique practice, creating opportunities for autonomy, meaningful responsibility, and professional growth.

About This Role:

AppTier is seeking a proactive, highly organized Executive Assistant & Office Manager to support our Chicago office and work closely with our Founder & Managing Director, Director of Human Resources, and broader team.

This is a highly visible role with responsibilities spanning executive and administrative support, office operations, recruiting and HR coordination, and special projects. You’ll help keep the day-to-day business running smoothly while serving as a dependable resource for leadership, employees, candidates, vendors, and visitors.

Because AppTier is a small and growing organization, this role offers exposure to multiple areas of the business and the opportunity to expand your responsibilities over time. We’re looking for someone who enjoys variety, takes initiative, and is excited to grow alongside the company.

Key Responsibilities:

Executive & Administrative Support:

· Provide day-to-day administrative support to AppTier’s Founder & Managing Director and other leadership as needed.

· Coordinate calendars, meetings, travel arrangements, and related logistics.

· Prepare and organize correspondence, documents, presentations, spreadsheets, and meeting materials.

· Assist with special projects and provide administrative follow-through across the business.

Office Operations:

· Coordinate day-to-day operations of AppTier’s Chicago office, including supplies, equipment, vendors, deliveries, and general office needs.

· Serve as a welcoming and professional point of contact for employees, candidates, clients, vendors, and visitors.

· Maintain key administrative records, contact lists, trackers, and other business information.

· Proactively identify routine office and administrative needs and help keep operations organized and running smoothly.

HR & Recruiting Support:

· Partner closely with the Director of Human Resources to support recruiting, onboarding, employee initiatives, and HR projects.

· Coordinate candidate interviews, scheduling, communications, job postings, and recruiting administration.

· Support new-hire onboarding logistics, including scheduling, materials, equipment coordination, and first-week preparation.

· Assist with employee events, engagement activities, training coordination, and other people-related initiatives.

Assistance with Marketing & Business Development Activities:

· Assist with planning and logistics for vendor and industry conferences, including potential attendance and on-site support.

· Provide administrative support within Microsoft Dynamics for sales and service activities.

· Assist with prospect outreach, email campaigns, and other business development initiatives as needed.

Skills and Experience:

· 1–3 years of relevant experience in administrative or executive support, office coordination, recruiting coordination, operations, client service, or a related role.

· Strong organizational skills and attention to detail, with the ability to manage multiple priorities and follow through reliably.

· Proactive and resourceful, with the ability to take initiative and work independently.

· Strong written and verbal communication skills and a professional, approachable presence.

· Sound judgment and discretion when handling confidential or sensitive information.

· Comfortable working directly with senior leaders and interacting with employees, candidates, clients, and vendors.

· Proficiency with Microsoft Office, including Outlook, Word, Excel…