Executive Assistant

Job Summary

We are seeking a highly organized, bilingual (English/Spanish) and detail-oriented Office Coordinator / Executive Assistant to join our team at California Webbing Mills. This individual will act as the right hand to leadership and play a key role in ensuring smooth day-to-day operations. The ideal candidate is proactive, efficient, tech-savvy, and thrives in a fast-paced, dynamic environment. If you enjoy handling a variety of tasks and take pride in keeping things running smoothly, we want to hear from you.

Responsibilities

• Manage phone systems and handle incoming calls with professionalism and courtesy, demonstrating excellent phone etiquette.
• Monitor and respond to customer emails in a timely and accurate manner, providing updates and information on orders.
• Place purchase orders with suppliers and track deliveries.
• Source products and materials as needed from various vendors.
• Organize and maintain filing systems for both physical and digital documents for easy access and retrieval.
• Provide administrative support to leadership, including scheduling, preparing reports, and assisting with clerical tasks.
• Maintain a highly organized office environment, ensuring supplies are stocked and equipment is functioning.
• Collaborate with team members to improve internal processes and workflow.
• Communicate confidently with Spanish-speaking customers and vendors.
• Bonus: Assist with graphic design tasks and help manage company social media accounts.

Qualifications

• Proven experience in an administrative, executive assistant, or office coordinator role preferred.
• Exceptional organizational skills and the ability to prioritize tasks and manage time effectively.
• Strong written and verbal communication skills in both English and Spanish (required).
• Proficiency in general office software (Google Workspace, Microsoft Office).
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with phone systems and professional phone etiquette.
• Experience with sourcing or purchasing is a plus.
• Bonus: Experience with graphic design software (Adobe Illustrator, Canva) and/or social media platforms (Instagram, LinkedIn).

Compensation & Benefits

• Pay Range: $20 – $24 per hour (based on experience)
• Paid Time Off (PTO)
• Vacation days
• Dental insurance
• Opportunity to grow and work closely with company leadership

Job Type: Full-time

Pay: $20.00 - $24.96 per hour

Expected hours: 40.0 per week

Language:

• Spanish (Required)

Ability to Commute:

• Los Angeles, CA 90001 (Required)

Ability to Relocate:

• Los Angeles, CA 90001: Relocate before starting work (Preferred)

Work Location: In person