Executive Assistant to Chief Executive Officer

Company Description

Imperium Dynamics, a premier global Microsoft partner based in downtown Chicago, empowers businesses to unlock the benefits of digital transformation through Microsoft Cloud solutions. With a relentless focus on delivering immediate and lasting value, the company transforms data into actionable insights and optimizes organizational performance. Imperium Dynamics is driven by a commitment to solving complex business challenges and creating meaningful impact. Our diverse and dedicated team works collaboratively to ensure exceptional customer experiences, leveraging deep technical expertise and a results-oriented mindset.

Role Description

We are seeking an Executive Assistant to support the Chief Executive Officer in this full-time, on-site role located in Chicago, IL. The Executive Assistant will handle a wide range of administrative and executive support responsibilities, including managing schedules, coordinating meetings, preparing expense reports, and organizing communications on behalf of the CEO. This role requires a high level of professionalism, discretion, and organizational skills, contributing to the seamless operation of the executive office.

Executive Assistant to the CEO and will serve as a strategic advisor and confidant to the CEO as part of the CEO Office. This role is responsible for managing the executive’s office and coordinating various functions within the organization. The primary focus is on strategic planning, decision-making, branding with social media persona management and ensuring the executive directives are implemented effectively across the organization. They will also engage in policy development, stakeholder management, and act as a liaison between the executive and other key individuals or departments and lead the CEO Office team.

Essential Duties and Responsibilities:

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate and manage special projects and initiatives as directed by the executive.
• Build and maintain cross-functional partnerships, both internally and externally.
• Act as a liaison between the executive and other key individuals or departments.
• Assist in strategic planning and decision-making processes.
• Ensure the executive directives are implemented effectively across the organization.
• Engage in policy development and stakeholder management.
• Represent the company at networking events and conferences.
• Travel to events and meetings with key clients.
• Work towards establishing long-term relationships for the company.

Qualifications:

• Bachelor’s degree in business administration, Communications, Marketing or a related field.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and other relevant software.

Preferred Skills:

• Experience in strategic planning and project management.
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• Knowledge of CRM systems and other business software.
• Knowledge in billing and invoicing
• Social Media/Branding