Executive Assistant, Amazon Ads, Marketing, Executive Assistant, Amazon Ads, Marketing

Description Ads Marketing seeks exceptional Executive Assistants for a position based in New York City. As valued team members, these EAs will support multiple business leaders.

Ads Marketing is part of Amazon Ads, which operates at the intersection of eCommerce and advertising, offering a rich array of digital advertising solutions with the goal of helping our customers find and discover anything they want to buy. We help advertisers reach Amazon customers on Amazon owned and operated sites and on other high-quality sites across the web. We start with the customer and work backwards in everything we do, including advertising. If you’re interested in joining a growing team working to build a unique, world-class advertising product with a relentless focus on the customer, you’ve come to the right place!

We are looking for self-motivated, resourceful, tech-savvy problem solvers that demonstrate the ability to look around corners, understand business priorities and proactively anticipate needs. Attention to detail, strong organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams is required. Successful candidates have the ability to complete complex tasks quickly and proactively with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. Strong written and verbal communication skills are a must. Integrity and discretion in handling confidential information and professionalism in dealing with senior executives internal and external to Amazon is essential. Working five days a week in the office is required.

These roles function as part of a team of EAs working to facilitate and coordinate meetings, team activities and other projects. The ability to operate independently and collaboratively with a strong sense of ownership, bias for action, and a customer service-oriented approach is key to success.

Key job responsibilities

Key Job Responsibilities Include, But Are Not Limited To

• Complex calendar management, including coordinating all aspects of scheduling and logistics for internal and external meetings
• Seamlessly managing detailed domestic and international travel itineraries, as well as processing expense reports
• Coordinating event logistics, including catering, accommodations, AV and presentation materials (e.g. global team meetings, annual planning offsites, morale-building activities, etc.)
• Planning space for the team and facilitating office moves
• Partnering closely and proactively with Finance, HR, Recruiting, and EAs throughout the Amazon Ads org
• Attending key team meetings, tracking and helping drive completion of key deliverables, and following up on action items
• Identifying internal and external approaches to solving problems in a creative way

Basic Qualifications

• 3+ years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, p…