Dean’s Office Executive Coordinator - (Executive Assistant III, Range I) - CPaGE Administration

• SFSU INTERNAL APPLICANTS ONLY*

Working Title Dean’s Office Executive Coordinator

SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State’s policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department College of Professional & Global Education

Appointment Type This is a one year probationary position.

Time Base Full Time (1.0 FTE)

Work Schedule Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Anticipated Hiring Range $6,151.00 - $6,927.00 monthly ($73,812.00 - $ 83,124.00 annually)

Salary is commensurate with experience.

Position Summary The Dean’s Office Executive Coordinator reports to the Dean and provides confidential, high-level executive, administrative, operational, and project support to the Dean and Associate Dean of the College of Professional & Global Education (CPaGE). Serving as the primary coordinator for the Dean’s Office, the position manages executive communications, complex scheduling, college-wide meetings, operational workflows, and complex administrative projects and strategic initiatives that support the College’s academic and business operations. Working independently under minimal supervision, the incumbent exercises advanced judgment and discretion in managing competing priorities, coordinating projects across multiple units, analyzing and improving administrative processes, handling highly sensitive and confidential information, and ensuring timely implementation of executive priorities. The position serves as a key liaison between the Dean’s Office and university administrators, faculty, staff, and external partners and develops administrative systems and processes that support organizational effectiveness and executive decision-making.

Position Information Executive Support to Dean and Associate Dean

• Provide confidential executive-level administrative support to the Dean and Associate Dean.
• Manage complex calendars, scheduling priorities, and meeting logistics.
• Coordinate travel arrangements, reimbursements, and executive correspondence.
• Research, compile, analyze, and prepare information for meeting agendas, executive briefing materials, presentations, reports, and other communications to support executive decision-making.
• Independently monitor assignments, deadlines, decisions, and follow-up items on behalf of the Dean’s Office; identify items requiring executive attention and facilitate timely resolution and completion.
• Serve as a primary point of contact and liaison for the Dean’s Office, exercising independent judgment in responding to, resolving, routing, or escalating sensitive and complex inquiries from internal and external stakeholders.

Dean’s Office Administration, Strategic Initiatives and Project Coordination

• Coordinate the administrative operations of the Dean’s Office, independently establishing priorities and facilitating resolution of operational issues.
• Analyze administ…