Executive Assistant to CEO

Overview

Muse Lifestyle Group LLC is looking for an Executive assistant to provide high-level administrative support to the Company CEO. Key responsibilities include scheduling, screening calls, drafting reports, managing calendars, travel, communications and confidential information, acting as a liaison between CEO and other internal and external stakeholders. Requirements include strong organizational skills, proficiency in office software, and experience handling sensitive data.

Duties

• Calendar Management: Managing calendars, scheduling meetings, and ensuring the CEO stays on schedule.
• Communications Management: Screening phone calls, prioritizing emails, and drafting, editing, or proofreading correspondence, reports, and presentations.
• Travel Logistics: Coordinating domestic and international travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
• Meeting Coordination: Organizing meetings, conferences, and company events, including preparing agendas, and managing logistics.
• Confidentiality & Discretion: Handling sensitive company and personal information with high-level discretion.
• Administrative Support: Handling expense reports, maintaining records, and managing office supplies.

Requirements

• Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior level leaders.
• Communication Skills: Exceptional verbal and written communication skills to represent the executive professionally.
• Technical Proficiency: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools like Google Calendar or Outlook.
• Organizational Skills: Strong multitasking and time-management skills with the ability to work under pressure.
• Discretion: Proven ability to handle confidential information.
• Proactivity: The capability to anticipate needs and act as a proactive partner to the executive.

Key Skills for Success

• Relationship Management: Building rapport with internal departments, clients, and other stakeholders.
• Flexibility: Adapting to changing priorities and fast-paced environments.
• Problem-Solving: Taking initiative to resolve issues efficiently

Join our dynamic and fast-pased company as an Executive Assistant to our CEO — where your expertise will empower leadership success while fostering an organized, efficient workplace!

Pay: $60,000.00 - $78,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person