General Administration Assistant EMEA

To accurately support the Administration environment and provide support for staff with administrative and technical support to other departments and to assist with general administration and accounting matters and projects.

• Process employee travel and daily expenses and input into ANA’s accounting system (SAP).
• Process and check supplier invoices and uploading into DWA.
• General administrative support for accounts team and wider EMEA accounting.
• Operate and improve ANA’s TC2 employee management system (EMEA Portal), upload and manage necessary information and data within the Portal.
• Support for day to day HR related duties including but not limited to EMEA payrolls, travel benefits, on/off boarding of employees and duty ticketing.
• Support with duty travel, MyID bookings, APaSS-BB, retiree’s travel benefit requests and hotel bookings.
• Administrative support to London Heathrow administration offline and other TC2 stations.
• Support the IT environment and IT related equipment within EMEA.
• Support with troubleshooting and project work within EMEA.
• Support annual budget submissions and preparation of profit and loss reports.
• Submission of Operation and Codeshare Permits to authorities within TC2.
• Support for the key elements of expatriate employee welfare such as visa arrangements, opening of bank accounts, housing and utility coordination
• Responsible for the annual submission of Company accounts to Companies House and update of Board Members.
• Support the management and planning of the Executive Vice President’s daily schedule and arrangements for ANA Executives from Head Office on business in the UK.
• Support for ad hoc projects and administrative tasks within the London Administration Department and EMEA Administration generally.
• Support the Administration team with administration duties and provide back-up cover for other staff on annual leave.
• Troubleshoot building maintenance issues and day to day supervision of London city office contractors / suppliers.
• Inventory management of office supplies
• Reception, post, courier and co-mail duties.
• All applicants must have the right to work in the UK.

Job Types: Full-time, Permanent

Pay: From £25,000.00 per year

Benefits:

• Gym membership
• Life insurance
• Private medical insurance
• Work from home

Work authorisation:

• United Kingdom (required)

Work Location: In person