Business Administration Assistant

About Aero Dynamik

Aero Dynamik is a growing aviation services business specialising in professional aircraft detailing and technical cleaning within the business aviation sector.

As the company continues to develop and expand, we are looking for an organised, confident and proactive Business Administration Assistant to support our management team and wider business operations.

This is not simply a traditional administration role. We are looking for someone who enjoys variety, takes ownership of tasks and is comfortable working in a fast-moving environment where priorities can change throughout the day.

The Role

The Business Administration Assistant will provide day-to-day administrative and coordination support across the company.

You will work with different areas of the business, helping to organise information, prepare documentation, coordinate priorities, monitor outstanding actions and ensure tasks are followed through to completion.

A key part of the role is being able to receive a request, understand what is required, establish its priority and take ownership of delivering it.

We are particularly interested in someone who has a creative and solution-focused mindset. We want someone who is prepared to think differently, suggest improvements and find practical ways of getting things done rather than simply waiting for instructions.

Key Responsibilities

Your responsibilities will include:

• Managing and responding to emails, enquiries and day-to-day business requests professionally and promptly.
• Providing administrative support to Directors, Managers and the wider team.
• Managing multiple tasks and priorities while ensuring deadlines are achieved.
• Preparing and updating reports, spreadsheets, presentations and company documentation.
• Producing professional documents for internal and customer use.
• Monitoring outstanding actions and following up with the relevant people to ensure completion.
• Supporting daily and weekly business planning activities.
• Assisting with internal meetings, including preparing information, actions and follow-up requirements.
• Maintaining accurate and organised electronic records and documentation.
• Supporting quality assurance and administrative compliance checks.
• Checking documentation for accuracy, completeness and presentation.
• Assisting with internal communications and coordination between different areas of the business.
• Supporting the organisation and maintenance of company systems and information.
• Identifying opportunities to improve administrative processes and ways of working.
• Taking ownership of tasks and seeing them through from initial request to completion.
• Providing additional administrative and business support when required.

Systems & Technology

Aero Dynamik uses technology extensively to manage its operations, projects, assets and communications.

Experience with some of the following would therefore be advantageous:

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Adobe
• Xero

revious experience with every system is not required. Training can be provided.

However, applicants should be confident using computers, comfortable learning new software and willing to develop their technology skills.

Skills & Personal Attributes

We are looking for someone who demonstrates:

• Excellent organisational skills.
• Strong attention to detail.
• Good written and verbal communication.
• Good basic maths and numerical ability.
• Strong time and workload management.
• Ability to manage multiple competing priorities.
• Confidence communicating with colleagues, managers and customers.
• Ability to work independently when required.
• A proactive approach to work.
• A willingness to take ownership and responsibility.
• A creative and solution-focused mindset.
• Ability to identify problems and suggest practical solutions.
• Confidence asking questions when clarification is required.
• Ability to remain calm and organised when priorities change.
• High standards of accuracy and presentation.
• Reliability and consistency.
• Professionalism and discretion when handling confidential information.
• A willingness to learn, develop and take on new responsibilities.
• A positive, team-focused attitude.

Who Would This Role Suit?

This position would suit someone who enjoys organisation, problem-solving and variety.

Your working day may involve preparing a re…