Office Manager / Executive Assistant

Executive Assistant / Office Manager

**San Francisco, CA 10–12 Week Contract $50–$60/hr**

Our client, a boutique financial communications and public relations firm , is seeking a polished and highly self-sufficient Executive Assistant / Office Manager to provide support to two Partners who oversee the San Francisco office. This is an immediate opportunity for a seasoned EA who enjoys being hands-on, taking ownership, and serving as a key point of contact for both executives and the office. The ideal candidate is confident, resourceful, and comfortable working in a close-knit, fast-paced environment.

Responsibilities

• Provide high-level administrative support to two Partners, including managing complex calendars and inboxes.
• Coordinate extensive domestic and international travel arrangements and itineraries.
• Serve as a key point of contact for office operations and day-to-day administrative needs.
• Manage relationships with office vendors and coordinate building and facility-related needs.
• Oversee office supplies, packages, deliveries, and general office organization.
• Coordinate recurring office lunches and other team needs.
• Maintain a polished, organized, and welcoming office environment.
• Handle hands-on office responsibilities as needed, including kitchen and dishwasher upkeep.
• Partner with the broader EA team in New York for additional administrative support when needed.
• Anticipate needs, troubleshoot issues, and independently manage priorities with minimal direction.

Qualifications

• 5+ years of Executive Assistant experience , ideally supporting senior executives or Partners.
• Strong experience managing complex calendars, inboxes, and travel arrangements.
• Previous office management or office coordination experience strongly preferred.
• Highly organized, detail-oriented, and able to juggle multiple priorities.
• Professional, polished, and confident communication style.
• Self-sufficient and comfortable taking ownership without extensive oversight.
• Strong vendor management and problem-solving skills.
• Proficiency with Microsoft Outlook / Office 365 .
• Comfortable working in a hands-on, in-office environment.
• Ability to thrive within a close-knit team and adapt to changing priorities.

Contract Details

• Duration: 10–12 weeks
• Start Date: ASAP
• Location: San Francisco, CA
• Schedule: Primarily onsite, 5 days/week initially; potential for a hybrid schedule of 3 days onsite
• Pay: $50–$60/hr